Executive Assistant - ICRM Ethics

Citi - New York, NY (30+ days ago)3.9


Primary Location: United States,New York,New York
Other Location: United States,New Jersey,Jersey City
Education: High School Diploma/GED
Job Function: Administration
Schedule: Full-time
Shift: Day Job
Employee Status: Regular
Travel Time: No
Job ID: 18041774

Description

About Citi:
Citi, the leading global bank, has approximately 200 million customer accounts and does business in more than 160 countries and jurisdictions. Citi provides consumers, corporations, governments and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients.

Citi’s Mission and Value Proposition explains what we do and Citi Leadership Standards explain how we do it. Our mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. We strive to earn and maintain our clients’ and the public’s trust by constantly adhering to the highest ethical standards and making a positive impact on the communities we serve. Our Leadership Standards is a common set of skills and expected behaviors that illustrate how our employees should work every day to be successful and strengthens our ability to execute against our strategic priorities.

Diversity is a key business imperative and a source of strength at Citi. We serve clients from every walk of life, every background and every origin. Our goal is to have our workforce reflect this same diversity at all levels. Citi has made it a priority to foster a culture where the best people want to work, where individuals are promoted based on merit, where we value and demand respect for others and where opportunities to develop are widely available to all.

Business Overview:
The Citi Global Ethics Office, part of ICRM, is responsible for establishing and communicating Citi’s ethical values and principles through Citi’s Code of Conduct and Code of Conduct training, managing Citi’s Ethics Hotline and the investigation of concerns received from the Hotline, and reporting to internal and external stakeholders, such as management, Board, regulators and auditors.

Summary:
This position will provide support to the Chief Compliance Officer – Ethics and the approximately 30-person Ethics Office team within Independent Compliance Risk Management (ICRM). Duties are complex and confidential requiring the highest level of discretion and independent judgment. Employees within this role will have continuous contact/communication with high levels of internal management as well as senior management with external firms.

Responsibilities:
Provide administrative support to a senior-level executive and team
Maintain frequently changing calendars through Outlook and understand Executive's priorities to effectively manage that calendar
Coordinate all aspects of executive level appointments, meetings, receptions and conference calls / video conference / Live Meeting for multiple time zones
Organize and secure highly confidential company and employee information
Handle incoming calls and be able to exercise independent discretion when responding to inquiries
Prepares and reviews materials and correspondence for meetings; ensures Executive is prepared
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinate frequent travel arrangements
Prepare, reconcile, and track expense reports on a timely and accurately through T&E system
Order supplies and process invoices through P2P system
Serve as back up support for other managers or administrative staff when required
Manage and assist in ad-hoc reports and special projects as needed often requiring independent discretion and follow up
Responsible to create communications and presentations for internal and external meetings

Qualifications

Technical Skills –
Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Ability to gain a strong command of new systems (P2P for invoicing, and Concur for Citi Travel & Expense reimbursement management)
Non-Technical Skills –
5-10 years prior experience preferred
Bachelor’s degree preferred
Expert in multi-tasking, organizing, and prioritizing a must
Strong written and verbal communication skills
Detail oriented with ability to work independently and prioritize workload
Demonstrates a high level of integrity and professionalism
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
Ability to work 8:30am-5:30pm and be flexible for overtime as needed
The selected candidate will be required to work in both our Jersey City office at 480 Washington Boulevard and our NYC office located at 388Greenwich Street