As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community - breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment - we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.
Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.
SPECIFIC RESPONSIBILITIES:
- Manage calendar for office conference rooms, huddle rooms and floor pods.
- Actively monitor inventories for housekeeping, pantry and office supplies, including ordering, receiving, stocking and distribution of supplies
- Provide support for conference room needs, including ordering, setup, and cleanup of refreshments, before and after meetings; board room configuration, and assisting with meeting materials arrangements as needed.
- Assist with the planning of any employee office events, set-up and clean-up.
- Assist board liaison with the coordination of board meetings.
- Welcome and direct visitors, deliveries, and incoming calls in a prompt, professional and efficient manner
- Enter visitors into Passage Point and supply them with visiting guidelines.
- Receive and distribute deliveries from messengers and delivery services to office staff as needed covering for the Facilities and Office Services Manager.
- Maintain two kitchens and pantries by ensuring coffee, milk and dishes are always available and for meetings.
- Coordinate with internal and external vendors for maintenance and services.
- Using Breakthrough T1D Constituent support operating procedures, respond to and screen telephone inquiries at switchboard.
- Manage main line voicemail box by forwarding emails to Donor Services, Ride, Research, Chapters.
- Request/verify certificates of insurance (COI) from vendors who need to make deliveries to our floor.
- Create name card for all employees’ desks.
- Mail merging large spreadsheets of names and addresses into letter, label and envelopes.
EXPERIENCE & REQUIREMENTS:
- 5 Years experience in office support position.
EDUCATION:
This is a Hybrid position, expected to be in office 3 days a week. More may be required when needed for meeting support, or PTO coverage for Facilities & Office Services Manager
Targeted Salary range: 45-55K
Essential Functions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
The noise level in the work environment is usually moderate.
Additional information:
Requests for medical, religious, and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal, state, and local laws.
Breakthrough T1D supports a diverse and inclusive workforce.
Breakthrough T1D is an Equal Opportunity Employer.
All your information will be kept confidential according to EEO guidelines.
