Events Coordinator

USA Water Polo - Huntington Beach, CA5.0

Events Coordinator – Under the general direction of the Events Manager, the coordinator assists the Events Manager in providing pre-event planning, on-site event management, and implementation and activation of all USA Water Polo events on an on-going basis. The coordinator provides high-level customer service within the organization. Directly responsible for creating, updating and maintaining sanctioned tournament rosters. Strong team dynamics skills, excellent organizational skills, and strong interpersonal skills are required. ____________________________________________________________________________
Duties and Responsibilities
Assist the Events Manager with the development and implementation of all USA Water Polo National sanctioned events.
Assist the Events Manager with the implementation of High Performance events as assigned.
Assists the Events Manager with database event creation, support for event entries and payments, and tracking of member compliance as they relate to National Championship events.
Drive the supplies truck (including but not limited to a U-Haul truck/mini-truck) to various events.
Under the supervision of the Events Manager, set-up events (including but not limited to setting up tents/EZ-ups, hanging banners etc.).
Follow event planning timelines and Standard Operating Procedures (SOPS) to ensure event deadlines are clearly communicated.
Assists the Events Manager in the role of liaison between hotel venues/local organizing committees and USAWP in providing excellent event planning and execution.
Assist the Events Manager in the preparation event summary documents.
Directly responsible for collection and processing member event sanctions, and monitoring approval process.
Responsible for determining level of sanctioned event compliance and roster compliance.
Responsible for promptly answering member questions via phone and/or e-mail.
Directly responsible for spearheading awards programs and distribution.
Collaboration with the Communications Department in maintaining USAWP events portions of our company website.
Act as a liaison between members and USAWP Senior Staff. Assist in the research and development of new event programs and processes.
General office support in the day-to-day support of the Events Department.
Potential to work with USAWP Growth & Splashball initiatives.
Other duties as assigned.
Skills and Specifications
BA/BS in Business Administration, Sports Management, Marketing (or related field) or equivalent experience.
1-3 years additional experience in event services preferred.
Must be able to lift up to 50 lbs.
Must be able to work weekends as required for event management.
Experience in non-profits or sports management preferred.
Strong communication skills; both written and verbal.
Team player; with the ability to work well under pressure, manage multiple projects simultaneously and prioritize to effectively meet deadlines.
Excellent computer and organizational skills.
Ability to think creatively and use best judgment to solve problems and serve members.
Detail oriented; Proactive and takes initiative.
Proficient in MS Office Apps, Google, etc.
Previous experience with online membership management database software (ie: Webpoint) is a plus.
Event management experience preferred.
Must be able to successfully pass background test and provide birthdate verification.
CPR certified a plus.

Oct 19-21 Rocktober
Nov 3-4 Collegiate Cup
Nov 10-12 Champions Cup
Salary Range: $16 - $18 per hour. Non-exempt position. Overtime eligible.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.