Clerk of Court

US Judicial Branch - Indianapolis, IN

Full-time | Part-time
Duties
Summary
The United States District Court for the Southern District of Indiana is seeking a full time, permanent Clerk of Court. The Clerk of Court is appointed by the District Judges and will work closely with the Court's five active Judges, one Senior Judge, five full-time Magistrate Judges, and two part-time Magistrate Judges. This is a high-level management position which functions under the direction of the Chief Judge of the Court.

Responsibilities
The Clerk of Court is responsible for managing the administrative activities of the Clerk's office and overseeing the performance of the statutory duties of the office. Included among the Clerk's responsibilities are policy implementation and monitoring, long-range planning, budgeting, financial management, information technology services, human resource management, space and facilities management, statistical analyses and reporting, and public relations. The district has four divisions, Indianapolis (where the position will reside), Terre Haute, Evansville, and New Albany. Periodic travel to all divisions is a requirement of the position.

Major Duties

Leading a staff of approximately 55 with compassion and directness, bringing focus on the role each individual plays in the administration of justice within the federal court;
Serving as advisor to the Chief District Judge on operational and administrative matters, including case assignments, budget, personnel, and ethics;
Consulting with and making recommendations to the Court's Judges regarding policies and procedures;
Directing staff responsible for the processing of civil and criminal cases, the issuance of process, and the maintenance of official records in the custody of the Court;
Managing the jury operations of the Court and making recommendations as required to improve juror utilization;
Serving as the Procurement Liaison Officer and Certifying Official for any payment by the District Court;
Directing through subordinate staff the Court's financial services function including purchasing, juror payments, criminal restitution, and accounting functions;
Hiring and assigning Clerk's Office personnel, as well as ensuring that appropriate training programs and plans are in place;
Preparing and managing the annual budget;
Conducting special studies as directed, and preparing statistical and narrative reports;
Managing staff responsible for automation and information technology services, statistical analysis and reporting requirements, inventory control, and human resources and space and facilities management;
Managing onboarding, recalling, and certifying of Judges;
Working with members of the bar and the public to improve the delivery of court services;
Working with various governmental agencies on a variety of issues necessary to court activities, such as data processing, fiscal issues, and personnel matters;
Performing any related duties as required by the Court;
Occasional travel outside of the district, in addition to periodic visits to courthouses in Terre Haute, Evansville, and New Albany.
Travel Required
Occasional travel - The district has four divisions, Indianapolis (where the position will reside), Terre Haute, Evansville, and New Albany. Periodic travel to all divisions is a requirement of the position.

Supervisory status
Yes

Promotion Potential
17 - Judicial Salary Plan (JSP), Grade 17, Step 10.

Job family (Series)
0303 Miscellaneous Clerk And Assistant

Similar jobs
Administrative Clerks
Clerks, Administrative
Requirements

Requirements
Conditions of Employment
As a condition of employment, the selected candidate must successfully complete a ten-year background investigation and subsequent favorable suitability determination, and every five years thereafter will be subject to a re-investigation.

Qualifications
To be qualified for appointment, candidates must meet the following standards:

Experience
General - A minimum of 10 years of progressively responsible administrative experience in public service or business which provides a thorough understanding of organizational, procedural, and human aspects in managing an organization.

Management Responsibility - At least 3 of the 10 years of experience must have been in a position of substantial management responsibility. Substantial management responsibility is high-level administrative experience that provided a thorough understanding of the organizational, procedural, and human aspects of managing an organization. Such experience typically includes financial management, space and facilities management, oversight of the information technology and human resources functions, and long and short-range planning.

Practice of Law - An attorney who is in the active practice of law in either the public or private sector may substitute said active practice on a year- for-year basis for the management or administrative experience requirement.

Law Clerk - An attorney who has served as a judicial law clerk in a federal court may substitute said clerkship on a year-for-year basis for the management or administrative experience requirement.
Education
Educational Equivalents

Undergraduate - Education in a college or university of recognized standing may be substituted for a maximum of 3 years of the required general experience on the basis of 1 academic year of education equals 9 months of experience. A bachelors degree from a college or university of recognized standing may be substituted for 3 years of the required general experience. Preferably such degree should have included courses in law, government, public, business, or judicial administration or related fields.

Postgraduate - A postgraduate degree in public, business, or judicial administration from such a college or university may be substituted for 1 additional year of the required general experience.

Legal - A degree from an accredited law school may be considered as qualifying for 2 additional years of the required general experience.

Additional information

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be reviewed as received.

Background checks and security clearance
Security clearance
Top Secret

Drug test required
No

Required Documents

Required Documents

Submit an application packet that includes:
A letter of interest describing your knowledge, skills, and abilities as they relate to the duties of this position;
Résumé;
AO 78 Application for Judicial Branch Federal Employment (linked here); and
The names, addresses, and telephone numbers of three professional references.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
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