Assistant Director of Plan Review

State of Indiana - Indianapolis, IN3.5

Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

About IDHS:
The Indiana Department of Homeland Security (“IDHS”) works 24 hours a day, 7 days a week to protect the people, property, and prosperity of the State of Indiana. We pursue this mission in order to achieve the highest level of safety and security for Indiana’s citizens, businesses, and infrastructure. It is also IDHS’s goal to efficiently and effectively mitigate and respond to threats and disasters, both natural and manmade. The IDHS team works tirelessly to achieve its vision by focusing on the following three values:

People. IDHS works to enhance the safety and security of Indiana residents by ensuring that first responders, such as firefighters and EMTs, are properly trained and certified to effectively and efficiently provide assistance during emergencies; supporting security measures during major events in Indiana; and continuously monitoring and standing ready to respond to potential hazards and threats.

Property. IDHS works to ensure that public buildings, such as businesses and schools, are compliant with fire and building codes; that our cities and towns are provided with continuous support and resources through our Emergency Operations Center in times of crisis; and that our critical infrastructure is protected from both physical and cyber-attacks.

Prosperity. IDHS works to ensure that economic activity will continue during and after a natural disaster or manmade crisis by administering disaster mitigation, response, and recovery grant funding from both the state and federal government; by planning and training so that IDHS is able to help minimize the impact of a disaster; and, when necessary, quickly assess damage and seek disaster relief assistance from the federal government.

Assistant Director of Plan Review

This position works as an assistant to the Section Chief of the Plan Review Section in the Division of Fire and Building Safety, Indiana Department of Homeland Security. The Plan Review Section is responsible for reviewing the plans for all class one structures being constructed in the State of Indiana to determine compliance with all state adopted fire and building (building, fire, plumbing, electical,mechanical, accessibility, energy conservation, etc.) laws and codes regulating and relating to building projects. The position is responsible for managing the Plan Review Staff, with the support and guidance of the Plan Review Section Chief. They will oversee day-to-day managing of the reviewers and their work loads, including releasing Construction Design Releases and taking projects off of hold. They are responsible for the training of new plan reviewers.This position works closely with Indiana Office of Technology (IOT) and Access Indiana to ensure that the web-based plan filing program is operating correctly. This position is also responsible for monitoring the plan review links on the IDHS website. This position must have knowledge of the S tate adopted fire and buildig codes (as listed above) in order to assist the reviewers and our customers in answering code questions. This individual shall be on call to respond to emergency events involving man made and/or natural disasters including, but not limited to, damage assessments for tornados and flooding.

A day in the life:
Assist Plan Review staff in interpreting all applicable state adopted fire and building codes, including the General Administrative Rules.
Reassigns projects in order to maintain the 10 day required turnaround time for all projects.
Works closely with Fiscal when there are questions on fees. Issues refunds when required.
Assists division staff and customers on electronic plan filing system and keeps in touch with IOT and Access Indiana with any issues that may arise with the system.
Respond immediately to any concerns with the electronic filing system in order to keep the system available 24/7.
Must be familiar with the Section's budget and iGMS system.
See that paper plans are prepared and ready for scanning.
Spot checks reviewers work to see that they are reviewing and releasing projects correctly.
Work with PIO staff to ensure that Plan Review web pages are current and user friendly.
Responsible for determining if a project is exempt from filing with the State by referring to the General Administrative Rules.
Release projects and remove them from "hold" in a timely manner.
Responsible for daily metrics being gathered and submitted to the appropriate individuals.
Individual may be required to attend meetings and/or conference calls in lieu of Section Chief.
This individual will also be reviewing projects approximately half of their time. The other half of their time will be used to manage staff and serve the customer.
They serve as an advisor to the section chief in develping and implementing section policies, procedures and guidelines.
In conjunction with the section chief they manage staff time, appraisals, time off, and discipline issues.
Resolves conflicts regarding code interpretationa and/orapplication between staff and public (owners, design professionals, contractors, local fire and building officials, etc.).
Reviews and approves documents and reports submitted by subordinates, such as construction design releases, correction requests addenda, inspection reports, addendance reports, etc.
Prepares or assist in preparing specialized and routine reports, correspondence and recommendations for the dividison director, and/or state building commissioner.
Participates in local, state, and national organizations for the advancment of fire and building codes.
Reviews third party plan review activity.
Speak to groups and conducts training on fire and building codes, rules and regulations.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What we are looking for:
Six (6) years of experience in designing, engineering, inspecting, plan reviewing or supervising building construction, and/or industrialized building projects or inspecting existing Class 1 structures ensuring procedures, materials, and comply with fire and building codes and/or plans and specifications, or accredited college training. At least one (1) year of the required experience must be in an administrative, leadership, managerial, or supervisory capacity.
Knowledge and skills typically acquired through a bachelor's degreee in Architecture, Civil, Electrical,Fire Protection, Mechanical or Structural Engineering or related area plus significan practical experience in building design, design review, construction inspection or comparable work experience may substitute for degree.
Must possess knowledge of all state adopted building codes and the General Administrative Rules in order to assist staff in the application of the code to plan review.
Must have knowledge of divisional and state policies and procedures.
Working knowledge of, and ability to apply, the federal, state and agency laws, rules, regulations, policies and procedure relating to personnel managemend, including supervieion, discipline, performance evaluation, overtime, etc.
Must be certified as a Certified Plan Reviewer or equivalent license. Certified Building Inspector and Certified Fire Inspector must be achieved within three (3) years of date of hire, budget permitting. This individual must have a minimum of two (2) years of managerial experience.
Ability to interview, train, motivate, counsel, evaluate and discipline subordinates.
Ability to effectively and tactfully communicate, orrally and in writing with design professionals, building ownerd, contractors and consultants regarding the technial issues of non- compliant, codes, and complainte, and administrative procedures.

Supervisory Responsibilities/Direct Reports:
This role provides direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Four (4) medical plan options (including RX coverage) and vision/dental coverages
Wellness program (offers eligibility into a discounted medical plan)
Health savings account (includes bi-weekly state contribution)
Deferred compensation account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
Group life insurance
Employee assistance program that allows for covered behavioral health visits
Paid vacation, personal and sick time off
Competitive leave policies covering a variety of employee needs
12 company paid holidays, 14 on election years
Qualified employer for the Public Service Loan Forgiveness Program
New Parent Leave
If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer