Scheduling Coordinator

Lifespace Communities - Downers Grove, IL (30+ days ago)3.2


Don t just live life….love life!

Who wants to go to a boring job? At Lifespace, we get paid to create memories for our residents!

We are not limited by our job title. We are one team united by our passion for service with a dash of fun. No matter the stage in your career, this is your opportunity to be empowered to create your own lasting impression.

Lifespace Communities would like to introduce the opportunity to become an Scheduling Coordinator at Oak Trace , a CCRC community located in Downers Grove, Illinois . The shift that we are currently seeking is Full Time . The Scheduling Coordinator establishes and maintains an accurate team member schedule on a daily and monthly basis, making adjustments as necessary based upon census and staffing requirements. The Scheduling Coordinator monitors and tracks attendance for all team members and conveys violations and requests for employment status changes.

A few other details about the role:
Maintain and provide team member schedule and assignments.

Update and adjust schedule based upon fluctuating census, regulatory requirements, planned and unplanned team member absences. Fill shift vacancies with overtime awareness.

Update schedule databases.

Track and inform assigned lead of tardiness, unplanned absences, requests for planned time off and requests for change in scheduled hours. Enter approved time off into scheduling database and timekeeping system.

Ensure scheduled, total and overtime FTEs are within budget.

Track incidental and approved overtime, and complete other reports as assigned.

Perform other administrative duties as assigned.

Comply with applicable federal, state and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures.

Obtain knowledge and demonstrate the principles of Living Lifespace , person directed care and successful aging philosophies and their inherent core values of commitment, respect, compassion, dedication, team work and quality. Team member will support, actively participate and act in accordance with the principles of the Living Lifespace service culture and be familiar with and fluent in the language and service pillars of Living Lifespace.

Maintain regular and punctual attendance at work and meetings.

And here s what you need to apply:
High school diploma or equivalent. Associates degree preferred.

Two to three years applicable experience.

CPR certification preferred.

Possess excellent organization skills and ability to multi-task.

Ability to work independent of close supervision, and work accurately with frequent interruptions.

Possess good oral and written communication skills.

Possess typing and computer skills.

Ability to solve complex staffing issues, and work effectively with team members to ensure staffing level meets requirements.

Perform basis mathematical calculations for reports.

Operate standard office equipment to include, telephone, fax machine, computer, copier, etc.

Ability to type 50 wpm

Exposure to Word and Excel programs, e-mail, and experience with staffing/timekeeping systems preferred.

Ability to read, write and speak English sufficient to perform job duties and to interact and communicate with residents, vendors and team members.

Lifespace has enjoyed over 40 years of success and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace family get ready to ignite your life and experience Living Lifespace.

ORGANIZATIONAL OVERVIEW:
Lifespace Communities, Inc headquartered in West Des Moines, Iowa, is the nation's tenth largest senior living provider of non-profit retirement communities. The organization has annual revenue of over $250 million and employs over 2,800 team members. Lifespace Communities is an Equal Employment Opportunity Employer.

Through more than 40 years of existence, Lifespace has remained true to its founding ideal: to help create exceptional, financially sound communities where people could enjoy a more rewarding and secure retirement. The organization is committed to excellence and innovation in creating communities that celebrate the lives of seniors. Lifespace serves over 5,000 residents.
Don t just live life….love life!

Who wants to go to a boring job? At Lifespace, we get paid to create memories for our residents!

We are not limited by our job title. We are one team united by our passion for service with a dash of fun. No matter the stage in your career, this is your opportunity to be empowered to create your own lasting impression.

Lifespace Communities would like to introduce the opportunity to become an Scheduling Coordinator at COMMUNITY , a CCRC community located in LOCATION . The shift that we are currently seeking is (Day of the week and Hours). The Scheduling Coordinator establishes and maintains an accurate team member schedule on a daily and monthly basis, making adjustments as necessary based upon census and staffing requirements. The Scheduling Coordinator monitors and tracks attendance for all team members and conveys violations and requests for employment status changes.

A few other details about the role:
Maintain and provide team member schedule and assignments.

Update and adjust schedule based upon fluctuating census, regulatory requirements, planned and unplanned team member absences. Fill shift vacancies with overtime awareness.

Update schedule databases.

Track and inform assigned lead of tardiness, unplanned absences, requests for planned time off and requests for change in scheduled hours. Enter approved time off into scheduling database and timekeeping system.

Ensure scheduled, total and overtime FTEs are within budget.

Track incidental and approved overtime, and complete other reports as assigned.

Perform other administrative duties as assigned.

Comply with applicable federal, state and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures.

Obtain knowledge and demonstrate the principles of Living Lifespace , person directed care and successful aging philosophies and their inherent core values of commitment, respect, compassion, dedication, team work and quality. Team member will support, actively participate and act in accordance with the principles of the Living Lifespace service culture and be familiar with and fluent in the language and service pillars of Living Lifespace.

Maintain regular and punctual attendance at work and meetings.

And here s what you need to apply:
High school diploma or equivalent. Associates degree preferred.

Two to three years applicable experience.

CPR certification preferred.

Possess excellent organization skills and ability to multi-task.

Ability to work independent of close supervision, and work accurately with frequent interruptions.

Possess good oral and written communication skills.

Possess typing and computer skills.

Ability to solve complex staffing issues, and work effectively with team members to ensure staffing level meets requirements.

Perform basis mathematical calculations for reports.

Operate standard office equipment to include, telephone, fax machine, computer, copier, etc.

Ability to type 50 wpm

Exposure to Word and Excel programs, e-mail, and experience with staffing/timekeeping systems preferred.

Ability to read, write and speak English sufficient to perform job duties and to interact and communicate with residents, vendors and team members.

Lifespace has enjoyed over 40 years of success and this is just the beginning. With new opportunities, continued growth, and the support from your Lifespace family get ready to ignite your life and experience Living Lifespace.

ORGANIZATIONAL OVERVIEW:
Lifespace Communities, Inc headquartered in West Des Moines, Iowa, is the nation's tenth largest senior living provider of non-profit retirement communities. The organization has annual revenue of over $250 million and employs over 2,800 team members. Lifespace Communities is an Equal Employment Opportunity Employer.

Through more than 40 years of existence, Lifespace has remained true to its founding ideal: to help create exceptional, financially sound communities where people could enjoy a more rewarding and secure retirement. The organization is committed to excellence and innovation in creating communities that celebrate the lives of seniors. Lifespace serves over 5,000 residents.