Executive Staff Assistant

State of Vermont - Montpelier, VT3.8

Full-time$22 an hour
EducationSkillsBenefits
Overview

The Department of Liquor and Lottery's (DLL) Executive Assistant provides administrative support to the Commissioner and Deputy Commissioners of the department. This is a multifaceted position requiring skills that enable one to move quickly from one task to another as well as the ability juggle several pressing assignments at once. The Executive Assistant serves as the liaison with the Department of Human Resources for DLL HR functions. This includes guiding management through HR functions including the recruitment process, processing personnel actions, performing new employee orientations, supporting employees with questions relating to benefits. The position chairs the department's merit committee. The position also handles the Liquor and Lottery Board appointments and expense reports. The position administers a variety of agent contracts for the DLL. The position also requires an understanding of the legislative process including tracking all bills that related to the department's work and coordinating with legislative committees for appropriate testimony by department staff. In addition, the position takes on special projects as needed for the Commissioner.

Who May Apply

This position, Executive Staff Assistant (Job Requisition # 823), is open to all State employees and external applicants.

If you would like more information about this position, please contact Gary Kessler at gary.kessler@vermont.gov .

Please note that multiple positions in the same work location may be filled from this job posting.

Resumes will not be accepted via e-mail. You must apply online to be considered.

Class Definition

Administrative, supervisory and technical work at a professional level for a department or agency. Duties may include serving as a assistant to a Commissioner or agency Secretary, overseeing central office management and may have program responsibilities. Incumbents in this class frequently deal with elected officials and the general public. Work is performed under the direction of a Commissioner or other exempt employee.

Environmental Factors

Duties are generally performed in a standard office setting. Some travel may be required for which private means of transportation should be available. Some work outside of regular work schedule may be necessary. Strong differences of opinion may be encountered.

Minimum Qualifications

Bachelor's degree AND three (3) years or more of experience at a professional level in human resources, program management or operations, or business or public administration.

OR

Master's degree AND one (1) year or more of experience at a professional level in human resources, program management or operations, or business or public administration.

OR

Two years of full-time college coursework OR an associate's degree AND five (5) years or more of experience at a professional level in human resources, program management or operations, or business or public administration.

OR

Seven (7) years or more of experience at a professional level in human resources, program management or operations, or business or public administration

Preferred Qualifications

Proficient in a variety of technical programs including Microsoft Outlook, Excel and Word

Knowledge of SAP Success Factors for HR functions.

Knowledge of the legislative process including review of pending legislation for relevance.

Knowledge of the labor contracts, workers compensation and personnel policies .

Working knowledge of EEOC, FMLA, FLSA and ADA.

Ability to communicate effectively both orally and in writing

Total Compensation
As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

80% State paid medical premium

Dental Plan at no cost for employees and their families

Flexible Spending healthcare and childcare reimbursement accounts

Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan

Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule

Low cost group life insurance

Tuition Reimbursement

Incentive-based Wellness Program

Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer
The State of Vermont is an Equal Opportunity Employer. Applications from women, individuals with disabilities, veterans, and people from diverse cultural backgrounds are encouraged.