Administrative Assistant

Optowares Incorporated - Woburn, MA (30+ days ago)


Optowares Inc. is seeking a full-time Bookkeeper/Administrative Assistant to join our team. As a bookkeeper you will help maintain our DCAA-compliant accounting system in QuickBooks. As an Administrative Assistant you will assist in all phases of government contracting from the proposal stage through contract closeout. This position will include the following activities:

Bookkeeper:

  • Accounts Payable
  • Accounts Receivable
  • Account Reconciliation
  • Payroll

Administrative Assistant:

  • Maintain company registrations on government websites
  • Assist with contract negotiation, maintain contracts database, and track deliverables/reports
  • Assist with setting up subcontract agreements, consulting agreements, NDAs
  • Report submission
  • Contract closeout
  • Coordinate proposal activities
  • review solicitation
  • prepare template and instructions
  • gather required proposal sections
  • submission and tracking through agency portals

Skills:

  • Excellent verbal and written communication skills
  • Ability to work independently, as well as within a team
  • Accounting experience helpful but not required
  • Proficient in Microsoft Office, especially Word and Excel
  • Strong organizational skills

The candidate selected will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Therefore, eligibility requirements include United States citizenship.

Job Type: Full-time

Experience:

  • administrative assistant: 1 year (Preferred)