Significant areas of responsibility for the Associate Dean of the College for Academic Affairs include supervision of the Harper-Schmidt Society of Fellows, the Summer Quarter, University accreditation, stewardship, research, correspondence, grant writing, the Chicago Studies Program, and College archive.
The associate dean (AD) supervises the new mentoring program in the Harper-Schmidt Society of Fellows as well as accreditation exercises in the Dean of the College’s office; the AD also works closely with College Development, publications, grant writing, and undergraduate fellowships.
20% - Summer Quarter Supervision
Serves as the chief liaison between the Office of the Dean and the administrative staff of the Summer Quarter in the development of new academic programs for the summer.
10% - Harper-Schmidt Program
For the Harper-Schmidt program, the AD coordinates the selection of a faculty mentor by each of the 35 fellows and drafts all correspondence for the Dean’s office about this program, including responding to questions from Harper-Schmidt fellows or the mentors about the duties involved for faculty in assisting these post-graduates with their book projects.
10% - University Accreditation
Works with more than 30 departments in collecting materials for the College’s participation in the University’s accreditation exercises, both in explaining materials needed and then monitoring what is submitted.
20% - College Development
Works with the Executive Director of College Development on stewardship of gifts for academic purposes.
Assists the Dean of the College in designing new gift proposals and new academic programs that need outside grant support.
10% - Research Support
The AD provides research and support activities for the publications of the College Dean and the Dean’s office, including the annual journal Chicago Studies and also serves as the chief coordinator of the Chicago Studies teaching program.
15% - Scholarship and Fellowships
The AD drafts correspondence and assists with supporting materials for undergraduate scholarships and fellowships, especially the Rhodes Scholarships; and works with the Dean on grant writing and development activities.
15%- Special Projects
The AD develops and executes special research with projects relating to the growth of the College, the history of the College, the creation of new academic programs in the College, and serves as the primary liaison for the Secretary of the Faculties regarding the constitution and maintenance of the College Council archives.
Familiarity with students and educational experience in highly-selective, top-tier institutions preferred.
Demonstrated ability to establish good working relationships with people of different backgrounds.
Demonstrated ability to edit and organize publications.
Strong commitment to young adults and the values and goals of a liberal arts education preferred.
Appreciation for the value of national scholarship and fellowship processes as critical for student development required.
Demonstrated ability to take initiative and work well as a principle, contributing member to a small team required.
Excellent organizational, administrative, and computer skills required; ability to use complex databases and other record keeping systems preferred.
Strong organizational skills, ability to prioritize and manage concurrent tasks with interruptions, ability to meet deadlines and respond to many emails, in person and phone requests in a timely fashion, required.
Demonstrated ability to handle highly confidential information related to students, faculty and staff, required.
Demonstrated ability to work under pressure, and manage effectively competing demands.
Proven ability to collaborate with staff and faculty.
Strong written and oral presentation skills required; strong editorial skills required; teaching experience preferred.
Education, Experience and Certifications:
Doctorate in scholarly field suited to research in University archives and other sources, preferably History required.
At least two years of work experience in an academic office and previous work experience with faculty required.
Evidence of a high level of organization required.
Record of prior successful teaching experience on the undergraduate level required.
Experience with editing scholarly publications and knowledge of German or French preferred.
NOTE : When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
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