Executive Admin-level IV

Marathon TS - McLean, VA (30+ days ago)3.9


We are seeking an Executive Administrative Assistant to support the Office of the Secretary of Defense at the Pentagon. Please take a look below to find the job description and desired qualifications;

Requirements

  • Active Secret or Top Secret Clearance
  • 6-8 years of experience
  • Bachelor's Degree
  • Extensive Defense Travel System (DTS) experience
  • Extensive experience supporting the Senior Executives and US Government Directors
  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
Responsibilities

  • Act as the point of contact between the Directors/Executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system
Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status").