Full Job Description
Position Summary: The Mayor and the Chancellor are committed to providing high-quality full-day Pre-K for all 4-year-olds in New York City. Research demonstrates that quality Pre-K contributes to student achievement and is associated with other long-term benefits. Every student in NYC deserves access to the variety of teaching approaches and strong foundation of skills and knowledge that high-quality Pre-K provides.
The Division of Early Childhood Education (DECE) administers Pre-K programs for NYC students in public elementary schools and New York City Early Education Centers (NYCEECs). DECE provides families access to high-quality early childhood options that prepare their children for academic success and the skills to lead a successful life. Working together with families and programs, DECE ensures that children are engaged, nurtured, and supported with the tools needed to develop into independent learners and creative problem-solvers.
The Director, DECE Program Operations Facilities collaborates within the Division of Early Childhood Education’s Finance and Program Operations team to provide oversight of City-owned and City-leased childcare facilities, and to project-plan and support operations within this portfolio of buildings. The Director will serve as a key partner in the implementation of protocols related to issue-remediation and planning for early childcare programs. Performs related work.
Reports to: Deputy Executive Director, Finance and Operations DECE
Direct Reports: Project Manager, Coordinator
Key Relationships: Works closely with all DECE teams, including the Policy Team, Head Start Team, and Contracts Team, the Director of Contracts and Purchasing on space procurement needs, Field Supervisors, and Central Administrative Points for day-to-day operations, Additionally, works closely with the School Construction Authority (SCA), the Division of School Facilities (DSF), DOB (Department of Buildings), DDC (Department of Design and Construction), Office of Management and Budget (OMB), and Department of Citywide Administrative Services (DCAS), administrative building managers, key contacts in leased spaces, and others as needed.
Facilities and Contract Management
Develop a protocol for escalation management and decision-making for facilities issues.
Support NYC Housing Authority (NYCHA)-based child care facilities.
Develop data management and process- tracking systems for City-owned and City-leased building portfolio; create reports for senior leadership.
Review and approve lease assistance invoices.
Serve as the main point of contact for the Division regarding matters related to program operation facilities.
Provide support for facilities operations at all program sites, including building operations, maintenance, Heating Ventilation and Air Conditioning (HVAC), fire safety, security, construction, transportation resources, and tenant services.
Ensure that Head Start Program Performance Standards are being met by all NYCDOE delegate agencies in areas regarding facilities.
Planning and Resource Allocation
Evaluate child care facilities in terms of space allocation, code compliance, HVAC, plumbing, electrical, and American with Disabilities Act (ADA) requirements; coordinate implementation of improvements..
Provide guidance and training to childcare programs in all matters pertaining to shared DOE space and facility planning, including the A-190 process, space request process, and building council procedures.
Evaluate renovation and construction needs and work within budget to achieve desired results.
Communication and Partnerships
Coordinate with agency partners from the School Construction Authority (SCA), Division of School Facilities (DSF), DOB (Department of Buildings), DDC (Department of Design and Construction), Office of Management and Budget, and Department of Citywide Administrative Services (DCAS) and other agencies, on a variety of workstreams:
Inspections and compliance with City regulations
Provide a seamless line of communication and information to the Deputy Executive Director in addressing all space- and facility-related issues.
Research, develop, and implement new strategies to achieve the Division’s operational goals and encourage best practices to ensure that programs are working to improve efficiency.
Serves as lead project manager on internal repair/renovation/construction projects at DECE childcare facilities.
Ensure that projects are completed within allotted time frames and budgetary constraints.
Develop and maintain trackers tracing project invoicing and sign-off on payments to contractors.
Research and generate requests for proposals for building maintenance and capital projects.
Establish project deliverables, scopes of work, punch lists, timelines, and budgets.
Work with leadership to make policy decisions regarding multiple large-scale, cross-functional projects.
Manage other sensitive projects as needed.
A baccalaureate degree from an accredited college and five years of full-time paid experience requiring general knowledge of construction and construction costs, electronic data processing equipment, telephone communications systems, building standards and leasing procedures, in the evaluation and layout of space in schools, office buildings and other structures used for educational, commercial and industrial purposes, at least two years of which shall have been of a supervisory nature; or
High school graduation or evidence of having passed an examination for a high school equivalency diploma, plus nine years of full-time paid experience as described in (1) above, at least two years of which shall have been of a supervisory nature; or
A satisfactory equivalent. However, all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least the two years of supervisory experience as described in (1) above.
Experience managing a facilities portfolio consisting of multiple buildings used for educational or social services programs.
Analytical thinker with experience in situational problem-solving; ability to prioritize and follow-up.
Strong judgment and decision-making skills.
Project management experience.
Excellent communication and interpersonal skills.
Ability to build strong relationships and work with individuals at all levels of the organization.
Detail-oriented; demonstrates thoroughness and strong ownership of work.
Good team player with a strong willingness to participate and help others, but also the ability to work independently.
Ability to work under pressure and navigate an environment that is extremely high-paced with projects under tight and changing deadlines.
Ability to learn quickly and continuously and be responsive to constructive feedback.
Knowledge of DOE policies and procedures and the ability to interpret and apply policies effectively.
Ability to work independently as well as part of a team.
Flexible, optimistic approach committed to overcoming obstacles.
Internal candidates preferred.
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)
Please include a resume and cover letter with your application.
Applications will be accepted through February 5, 2020 until 3:00 p.m.
NOTE: The filling of all positions is subject to budget availability and/or grant funding.
This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.