Assistant to the Chair/Office Coordinator - Admin OB/GYN (8:00am-4:30pm M-F)

Truman Medical Centers - Kansas City, MO3.8

Truman Medical Centers, a two-hospital, 600-bed, not-for-profit healthcare system, is the largest and most comprehensive safety net healthcare provider in Jackson County and Kansas City, Mo. TMC serves as the primary teaching hospital for the University of Missouri-Kansas City Schools of Medicine, Nursing, Dentistry and Pharmacy.

Our Hospital Hill campus is located in the UMKC Health Sciences District: a premier academic health district engaging in cutting-edge biomedical research and entrepreneurship, delivering state-of-the science health care, and educating the next generation of health care professionals. Recognized as a critical area resource for advanced specialized healthcare, TMC is constantly working to deliver the best possible medical care for our patients. Quality, innovation, teamwork and attention to detail are at the heart of all we do. TMC’s tagline is: “Better. For Everyone.” It is a simple statement, but it has profound significance. It is what we stand for, it is the focus of our work, and it is our promise to our patients.

Provides administrative and support services to the Department Chair and assigned physicians and serves as the initial and primary contact for them. Accountable for setting priorities and ensuring expected administrative support services for faculty affairs. Manages meeting schedules and travel arrangements. Coordinates and ensures timely publication of the faculty clinic schedules, night call, and contractual facility coverage schedules. Maintains filing systems, faculty physician personnel files, and manuals. Works independently and takes initiative to identify areas of improvement in the general departmental operations.

Required Skills
High school graduation or equivalent with training in secretarial skills
Five – seven years in progressively responsible clerical/secretarial work
Excellent communication skills and professional presence with a customer service orientation. Ability to interact effectively with patients, physicians, government and community leaders, partner institution leaders, and the general public. Ability to recognize and handle priority incoming calls. Pleasant telephone demeanor
A team oriented individual with the ability to deal effectively with department staff in the resolution of problems and the completion of tasks. Ability to process and integrate complex information and appropriately exercise independent judgment
Ability to organize and deal with a workload that involves tight deadlines, juggling multiple tasks and projects simultaneously as well as confidentially with minimal or no supervision. Ability to organize large amounts of varied material, research policies and procedures, perform simple bookkeeping tasks. Ability to work independently on projects
Excellent computer skills including MS Office applications
Understands the importance of courtesy, discretion and confidentiality. Ability to deal with issues with tact and confidentiality
Associates degree in Business or relevant field or Certified Professional Secretary/Certified Administrative Professional preferred
Three – five years administrative support at Executive level preferred

Required Experience