Executive Assistant

Ajilon Staffing - Houston, TX (30+ days ago)3.9


Executive Assistant Position job in Houston, TX

A prominent distribution company is seeking an Executive Assistant to support two Senior Executives in Houston, TX. If you have at least 5 years of executive admin experience, apply today! This role is responsible for arranging all aspects of International travel, coordinating large events and conferences, light accounting functions as needed, and heavy calendar management. The pay for this role ranges between $70,000.00 and $75,000.00 depending upon experience.

SUMMARY:

Position: Executive Assistant

Pay Range: $70,000-$75,000 DOE

Duration: Direct Hire

Work Schedule: M-F, 8am-5pm

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Executive Assistant Responsibilities:

  • Prepare invoices, reports, memos, letters and financial statements
  • Prepare and Proofread documentation and written correspondence
  • Prepare meeting materials and record meeting minutes
  • Responsible for all expense reporting and coding for travel
  • Coordinate and arrange large corporate events and conferences
  • Assist accounting department with processing payroll as needed
  • Managing and taking on special projects and delegating tasks
  • Screen incoming calls with professionalism and poise
  • Read, analyze, and interpret common legal documents, notarize as needed
  • Complete and appropriately delegate various projects and duties as assigned

Qualifications:

  • Bachelor’s degree PREFERRED
  • 5-7 years of experience as an Executive Assistant experience REQUIRED
  • Familiarity with accounting functions and interpreting legal documentation REQUIRED
  • Strong/Accurate Data Entry skills
  • Must have superior attention to detail and accountability
  • Must excel in Time Management skills, prioritizing and working under pressure
  • Must have strong proficiency in Microsoft Office programs
  • Strong written & verbal communication skills
  • Proficiency in Quickbooks PREFERRED

Job Type: Full-time

Salary: $70,000.00 to $75,000.00 /year

Experience:

  • executive admin: 5 years
  • light accounting and interpretation of legal documentation: 1 year

Education:

  • Bachelor's