Internship with the Central Procurement Unit

United Nations Development Programme (UNDP) - New York, NY (30+ days ago)4.3


UNDP, the global development network for the United Nations system, is present in over 170 countries and territories and is uniquely equipped to help developing countries build sustainable capacity to achieve the Millennium Development Goals (MDGs). In support of this, UNDP offers a wide range of solutions to global, regional and national development challenges through a comprehensive knowledge network, expert practitioners and focused strategic areas of support.

UNDP’s new Procurement Strategy 2015-2017 translates the Strategic Plan into a number of game changing projects and initiatives reaching from the application of the concept of social cost of carbon into real world procurement to new procurement system arrangements for renewable energies and cutting edge battery storage technologies. Further initiatives of the procurement strategy cover areas like the introduction of monitoring and benchmarking systems for corporate social responsibility along international supply chains and the development of green procurement indexes.

The Central Procurement Unit (CPU) provides procurement support services for UNDP business units by centrally coordinating all procurement transactions over $5K. It serves the following Central Bureaus (CBx): BMS, BPPS, and BERA, ensuring cost and time efficiency, required compliance and added value to clients.

Those CBx identify procurement needs and make decisions, while CPU provides procurement services and guides the client through the process and decides on the best sourcing strategy. Routing procurement requests through CPU will lead to a quicker turn-around time, and a higher quality, cost effective outcome

Duties and Responsibilities

Under the direct supervision of the Procurement Analyst and the Chief of CPU, the intern will:

Review and edit contract entries for active and archived documents in the CPU contract management system;
Prepare an Standard Operating Procedure for CPU Contract Management;
Prepare Draft Evaluation Reports for procurement processes as requested by Buyers
Prepare contract expiry reports to be sent to CPU focal points;
Maintenance of the filing/archiving;
Assist in all procurement cycle until contract negotiations;
Coordination of/preparation of relevant documentation/background notes for meetings;
Tracking of progress on agreed issues in meetings and follow-up with CPU focal points on deadlines;
Assist in market research tasks;
Follow up on procurement processes to ensure vendor participation when needed;
Assistance in the overall office/Unit procurement as required.

Competencies

Innovation
Ability to make new and useful ideas work.

Delivery
Ability to get things done.

Technical/Functional

Analytical
Excellent research skills, combined with a proven analytical aptitude and ability to tap into a vast array of traditional and new knowledge sources.

Communication
Excellent writing skills, as well as strong analytical aptitude and strong communication skills.

Organizational
Strong organizational, time management, communication and interpersonal skills. Ability to work flexibly.

Team work
Demonstrates intercultural sensitivity in a multicultural environment.

Secondary
Demonstrates integrity and fairness, by modeling the UN/UNDP’s values and ethical standards;

Promotes the vision, mission and strategic goals of UNDP;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience

Education:
Students in development, business, international relations, law or related fields who are currently: i) enrolled in a graduate school programme (second university degree or equivalent, or higher); or ii) enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (iii) have graduated with a university degree and, if selected, must start the internship within one-year of graduation.

Experience:
No professional experience necessary.

Language Requirements:
All applicants must be fluent in both written and spoken English;
Additional UN languages (especially, Arabic, French, and Spanish) are a distinct advantage.

Availability:
Available full-time for a period 6 months.
Interns are expected to work full time: Monday - Friday between 9:30am - 5:00pm.

Financial Arrangements:
UNDP does not pay for internships. The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation etc.

Further Career Opportunities:
The purpose of internships is not to lead to further employment with UNDP but to complement an intern's studies. However, a number of interns, having completed their studies and met the necessary requirements, have gone on to further assignments with the UNDP or elsewhere in the United Nations system.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.