Office Administrator

Realty ONE Group - Scottsdale, AZ (30+ days ago)4.3


Job Description

The Office Administrator is responsible for being the friendly face and voice that assists visitors, guests, and employees.

Essential Functions:
Meet, greet and make all visitors feel welcome; schedule appointments
Operate multiple-call telephone console and route calls to appropriate people in accordance with company guidelines
Quality Assurance - Maintain appearance of reception area and office
Operate office equipment, copy machines, sort and distribute mail
Uploading credit card and check information in SharePoint for Operations processing
Assisting compliance with check distribution
Receives, sorts, and distributes incoming mail
Prepares, weighs, meters, and sends outgoing mail
Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment
Train new agents in Skyslope and zONE website
Maintain the office calendar
Promote and Coordinate Lunch and Learn and other special events
Produce and distribute Office Newsletter with Manager approval
Send out agent communications for office concerns, i.e. receivables, invitations to office meetings via email, etc.
Coordinate/schedule office meetings via email
Coordinate office meetings and social events
Daily timecard entry
Works with various ROG departments, Accounting, Compliance, Escrow
Complete Monthly Housekeeping Report
Review Agent closing packages
Make bank deposits as required
Support Company sponsored programs throughout the year i.e. Toys for Tots
Work the hours of 8:30AM-5PM
Understands, displays, and embraces the company’s “coolture”
Other duties as assigned Qualifications

High school graduation or equivalent, plus minimum 1 year of administrative support experience
Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
Ability to foster strong customer, agent, and vendor relationships
Strong presentation and facilitation skills; excellent verbal and written communication skills

Additional Information

Offcie hours are 8:30 AM to 5 PM, M - F. Backgroud in Real Estate not necessary, but must be willing to learn some new terminoloy and forms. Possitive attitude a must!