Executive Assistant I

Paramount Pictures - Hollywood, CA (30+ days ago)4.2

This position will provide executive support to the EVP WW Promotions. They will be responsible for managing the fast-paced, high visibility and active executive office.

  • Develops and/or maintains databases, distribution lists, mailing lists and filing systems
  • Coordinates Executive’s schedules and makes appointments
  • Prepares and tracks expense reports and purchasing requests for supplies
  • Manages executive’s calendar and schedule/coordinate daily meetings and appointments
  • Arranges travel plans and itineraries and compiles documents for travel-related meetings
  • Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
  • Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
  • Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
  • Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
  • Acts as custodian of corporate documents and records
  • Composes and prepares confidential correspondence, reports, and other documents such as expense reports
  • Creates and maintains databases and spreadsheet files
  • Greets scheduled visitors and directs to appropriate area or person
  • Tracks competitive projects, spec sales, and producer deals
  • Handles script and coverage requests
  • Reads Development Scripts & Writing Samples
  • Supervises the Intern Staff
Basic Qualifications
  • Minimum 3 years related experience
  • Proficiency with Word, Excel, PowerPoint, Keynote, and internet software
  • Familiar with a variety of industry concepts, practices, and procedures
  • Familiar with talent, agencies and television industry practices
Additional Qualifications
  • Bachelor’s Degree
  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
  • Organized and detail oriented with the ability to manage multiple high priorities
  • Ability to represent the EVP, Department and Company in a professional yet approachable manner.
  • Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
  • Strong organization skills. Ability to attend to details while maintaining a big picture orientation
  • Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
  • Ability to work independently, with minimal supervision
  • Excellent decision-making and judgment skills