Executive Assistant I

Paramount Pictures - Hollywood, CA4.2

30+ days ago
This position will provide executive support to the EVP WW Promotions. They will be responsible for managing the fast-paced, high visibility and active executive office. * Develops and/or maintains databases, distribution lists, mailing lists and filing systems *Coordinates Executive’s schedules and makes appointments * Prepares and tracks expense reports and purchasing requests for supplies * Manages executive’s calendar and schedule/coordinate daily meetings and appointments * Arranges travel plans and itineraries and compiles documents for travel-related meetings * Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls) * Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc * Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget * Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings * Acts as custodian of corporate documents and records * Composes and prepares confidential correspondence, reports, and other documents such as expense reports * Creates and maintains databases and spreadsheet files * Greets scheduled visitors and directs to appropriate area or person * Tracks competitive projects, spec sales, and producer deals * Handles script and coverage requests * Reads Development Scripts & Writing Samples * Supervises the Intern Staff

Basic Qualifications * Minimum 3 years related experience

* Proficiency with Word, Excel, PowerPoint, Keynote, and internet software

* Familiar with a variety of industry concepts, practices, and procedures

* Familiar with talent, agencies and television industry practices

Additional Qualifications * Bachelor’s Degree

* Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

* Organized and detail oriented with the ability to manage multiple high priorities

* Ability to represent the EVP, Department and Company in a professional yet approachable manner.

* Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone

* Strong organization skills. Ability to attend to details while maintaining a big picture orientation

* Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment

* Ability to work independently, with minimal supervision

* Excellent decision-making and judgment skills