HR Coordinator

beIN SPORTS - Miami, FL (30+ days ago)


Summary

The role of a Human Resource Coordinator is essentially to facilitate all aspects of assisting development of the Human Resources department.

The Human Resource Coordinator, will be called on to perform many different tasks that allow the human resource arena to function properly and grow. They will need to help maintain accurate records, coordinate recruiting procedures, process resumes, coordinate interview schedules and help conduct reference and background checks.

The Human Resource Coordinator, will be assigned the task of preparing and maintaining current employment statistics for the company. They will also be in charge of enrolling employees in benefits programs such as health insurance, dental coverage, etc. and maintaining and tracking eligibility for all new-hires. This individual will be the first point contact for all benefits related issues and claims.

Essential functions of the position include (but are not limited to) the following:

HR Coordinator

  • Serve as first point of contact for managers and employees throughout the workforce, assisting in first level questions and support. Provides information and guidance, or escalates inquires as appropriate to HR Generalist & HR Director.
  • Maintain confidentiality of all information.
  • Assists the HR Department and Management to maintain, launch and refine various Learning & Development and Organizational Development HR Initiatives.

Administration Function:

  • Provide daily departmental support by responding to and fulfilling requests for information via fax, phone, mail and courier.
  • Sort and distribute departmental mail and faxes.
  • Send email requests for hiring managers to complete new hire form. Set up new employees.
  • Communicate termination notices to payroll and benefit Administrators.
  • Respond to requests for employment verifications.
  • Create new hire personnel and medical files and file paperwork accordingly; keep filing up to date on a weekly basis.
  • Code and process invoices and follow up with vendors and Accounts Payable as needed. This would be for all invoices for benefits administration.
  • Generate, photocopy, collate and distribute departmental communications and distributions to employees via email or hard copy as directed by HR Generalist.
  • Answer and interpret questions related to Company policy and procedures and ensure consistent application. Appropriately escalate inquiries to HR Generalist.
  • Ensure exit interviews are completed and conducted, forward exit interviews to HR Generalist for review.
  • Track, prepare and collect Annual Evaluation files for distribution to Management.
  • Assist in any event planning or coordination as requested by the Human Resources Department.
  • Assisting in any projects as assigned by HR Generalist & HR Director.

Payroll Function:

  • Set Up New Employees in payroll system when needed.
  • Administration Of PTO with payroll Integration.
  • Prepare termination forms as needed.
  • Complete and file unemployment compensation information requests.
  • Set Up Freelancers for payroll when needed.
  • Review and ensure all new hire paperwork and Freelancer paperwork is completed accurately.

Benefits Function:

  • Compile and maintain an adequate supply of New Hire Packets.
  • Conduct New Hire Orientations when needed.
  • Work with HR Generalist & HR Director to coordinate annual Open Enrollment, administer group health plans, and resolve elevated issues.

Recruitment Function:

  • Review requisition Forms to ensure filled out accordingly and all information has been included before they reach HR Director.
  • Send new hire packets to off-site employees and conduct telephonic support to employees needing assistance on new hire paperwork.
  • Assist in screening candidates and scheduling interviews.
  • Performing background checks and reference checks.

Desired Skills & Experience (Role Qualifications).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor's Degree in Human Resources, Business Administration or related field.
  • 1 - 3 year of experience in a Human Resources function.
  • Excellent verbal and written communication skills.
  • Must be fully bilingual English and Spanish (REQUIRED).
  • Strong follow-up skills.
  • Ability to multi-task in a fast paced environment and maintain strong attention to detail.
  • Excellent time management and organizational skills, including the ability to prioritize work effectively.
  • Strong relationship-building and customer service skills.
  • Ability to maintain a high level of confidentiality at all times.
  • Ability to work with all levels of employees.
  • Must have basic knowledge and accounting skills-ability to work with Finance.
  • Ability to work with Senior Management.
  • Basic knowledge of HR employment related laws/practices.
  • Proficient with MS Excel, Word, Visio and PowerPoint

EDUCATION and/or EXPERIENCE
High School diploma or general education degree (GED) required, college degree required; 3 years related experience and/or training: or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or of employees organization. Must be fully bilingual in English & Spanish.

*MATHEMATICAL SKILLS
*Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES
Must be familiar with current software packages such as Microsoft Word and Excel
Must be familiar with the data works system and be able to input and retrieve data.

CERTIFICATES, LICENSES, REGISTRATIONS
None are required for this position.

*PHYSICAL DEMANDS
*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required filing documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, computer printouts on occasion.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Salary: $37,000.00 to $40,000.00 /year

Experience:

  • Human Resources: 2 years

Education:

  • Bachelor's

Language:

  • Spanish
  • English

Required work authorization:

  • United States