Clerk III

MHMR of Tarrant County - Fort Worth, TX3.5

Full-time
I) Job Purpose
Responsible for administrative support functions for Outreach Services program. Business functions include accounts payable, data entry, purchase/supply requisitions, cash collections, scheduling, client records, clinic support, filing, typing and registrations.

II) Essential Functions
A. Provides typing and clerical support services

Accomplishes designated typing within deadline dates
Makes copies of documents as required
Maintains work area in a neat and safe manner
Creates, updates and maintains spreadsheet documents
Corrects errors on paper and in the computer as soon as notified
Creates check requests and vendor profiles
Makes travel arrangements for staff as needed

B. Assist in reception of clients and visitors

Greets all visitors and clients in a polite manner
Maintains door security
Determines reason for entry in a polite, helping manner
Notifies staff of arrival of clients and visitors
Monitors visitors and clients while in waiting area
Ensures phones are answered within 4 rings
Answer calls in a polite manner and proper greeting form
Refers calls to appropriate staff including "crisis calls"
Takes messages in proper form
Provides information about program services
Ensures messages are delivered to proper staff or client

C. Maintain current and accurate manuals, files and documents

Develop and maintain filing systems for unit
Files administrative, billing, accounts payable documents within 3 days of receipt
Maintains client confidentiality
Does not leave client identity data in public view
Shreds client data when no longer needed

D. Manages Petty Cash Fund

Maintains proper cash accounts and expense records
Maintains fund in a current status at all times (total of cash, like cash and receipts will always equal fund).
Ensures funds are not commingled with other funds
Ensures funds are used only for correct expenses and does not fall below 50% on hand
Pass all audits

E. Orders supplies and materials

Maintains adequate office supplies and forms for unit with no disruption to client-care activities
Creates requisitions as needed to purchase / replenish supplies

F. Orders supplies and materials

Ensures adequate supplies and forms for unit operations are maintained with no disruption to client care activities
Prepares purchase orders and check requests obtaining appropriate signatures
Takes receipt on purchased items within deadlines
Verifies payable invoices and prepares payment documents
Maintains standing purchase orders and contracts service records
Submits payable documents for payment within deadlines
Reconciles procurement card purchase by agency deadline
Properly charges expenses to proper general ledger account

III) Knowledge of Laws, Policies/Procedures, Skills, Education and Abilities

Knowledge of MHMR and BHSUD Operating Procedures
Knowledge of DHS/CARF Standards
Federal Confidentiality Laws
Knowledge of HIV, STI, HCV, SUD, Homelessness and Outreach Services

IV) Internal & External Customer Service

Clinic Operations Manager
Program Manager
Program Director
Probation/Parole
Clinical Supervisor
Department of Human Services (DHS)
Family Services
John Peter Smith Hospital (JPS)
Health Department
Other outside public contacts
Other MHMR programs

V) Travel
Inter-agency travel, up to 25% of the time

Minimum Requirements

Required Education

High School Diploma/GED

Defined Education

None

Required Experience

None

Defined Experience

None

Substitutions

None

Required License

Valid Texas driver’s license with an acceptable driving record.

Must provide license (if applicable) and official documentation of all educational attainment i.e. Transcript/Degree/Certificate

Required Supervisory Experience

0 year(s)

Testing Requirements

Pre-employment tests including drug and TB Screening, Physical Exam including balance and lift test.

Satori Alternatives to Managing Aggression (SAMA) Protection

Lifting Requirements

25 Pounds

Benefit Information

As a full-time employee, you are eligible to participate in MHMR’s employee health benefits program. Health benefits eligibility date is the 1st of the month following completion of sixty (60) days of employment. Your eligibility for other benefits, including the 401(a) (including employer match) and tuition reimbursement will take place per company policy.

Additional Information

  • MHMR of Tarrant County ("MHMR") and its affiliates and subsidiaries have an internal recruiting department. MHMR may supplement that internal capability from time to time with assistance from temporary staffing agencies, placement services, and professional recruiters herein after referred to collectively as ("Recruiters"). Recruiters are hereby specifically directed NOT to contact MHMR employees directly in an attempt to present candidates - MHMR recruiting team or other authorized MHMR personnel must present ALL candidates to hiring managers. For more information, please visit our website www.mhmrtc.org.