Executive Administrative Assistant

The Coca-Cola Company - Atlanta, GA3.9

Full-timeEstimated: $32,000 - $46,000 a year
EducationSkills
Duties

Schedule domestic/international travel arrangements to include air, hotel and ground transportation and visa/passport requirements.
Answer all incoming phone calls and handle or redirect as appropriate.
Respond to Company/Department-related requests for information in principal’s absence.
Maintain calendar for principal(s).
Assist with managing transaction database and preparation of status reports.
Identify, classify, maintain, and protect files, documentation and sensitive information consistent with record handling and retention requirements.
Protect the Company and all Company information against unauthorized disclosure, eavesdropping and legal exposure.
Coordinate internal and external meeting logistics (e.g., facilities, audio-visual requirements and food services).
Compose correspondence (e.g., memos, e-mails, letters, responses to requests and inquiries) for own or principal signature.
Create and track purchase orders.
Assist with budget preparation and track spending against projects.
Input travel expenses into computerized business expense form.
Troubleshoot issues related to outstanding expense reports and invoices.
Maintain "tickler file" to ensure principals have all relevant and required meeting materials.
Troubleshoot day-to-day issues (e.g., equipment service issues, missing passport, technology issues, etc.) in order to promote the smooth efficient operation of the department.
Job Requirements

Education

High school diploma; GED equivalent
Related Work Experience

At least 6 months
Core Competencies

Drives Innovative Business Improvements: Develops new insights into solutions that result in organizational improvements; promotes a work environment that fosters creative thinking, innovation and rational risk-taking.
Balances Immediate and Long-Term Priorities: Seeks to meet critical objectives while considering the impact of those decisions and activities on the ability to achieve long-term goals.
Delivers Results: Focuses on the critical few objectives that add the most value and channels own and others' energy to consistently deliver results that meet or exceed expectations.
Imports and Exports Good Ideas: Relentlessly seeks, shares and adopts ideas and best practices in and outside the Company and embraces change introduced by others.
Develops and Inspires Others: Builds and maintains relationships that motivate, guide, and/or reinforce the performance of others toward goal accomplishments. Develops self and others to improve performance in current role and to prepare for future roles; seeks and provides feedback and coaching to enhance performance.
Lives the Values: Demonstrates the values of The Coca-Cola Company through words, actions, and by example; fosters an environment that reflects the values of the company.
Technical Skills

Business Etiquette: Ability to communicate with others, via telephone or in person, in a professional and helpful manner while simultaneously building credibility and rapport. This includes the ability to understand, be diplomatic and tactful, demonstrate appropriate behavior in social situations and maintain composure in negative circumstances in order to achieve results.
Resource Knowledge: Knowledge of internal and external tools (i.e., Trademark Guidelines, Company Style Guide) and resources (i.e., Travel, Mail Services, Meeting Services) available to accomplish tasks and achieve results.
Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of all Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans.
Typing Skills: Ability to accurately type 31-50 words per minute
Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet. This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases.
Department Knowledge: Knowledge of the department mission, policies and procedures. Uses this knowledge effectively in setting goals and objectives, planning, problem solving, decision-making and accomplishing tasks and assignments.
Knowledge Transfer: Ability to learn and train others on the use of Company-related or department-specific equipment and assets (i.e., transcription equipment, pagers, cell phones, databases, KO Need, Lotus Notes libraries). This includes the ability to present information in a logical manner and check for understanding to ensure transfer of knowledge and skills.
Procurement: Knowledge of the processes within the organization to purchase and maintain inventory on capitalized and non-capitalized materials, supplies and services to provide a competitive advantage.
Using Specialized Software Programs: The ability to learn and operate relevant specialized software programs (e.g., Adobe Acrobat, Photoshop, Pagemaker, Access, MS Project) for creating manuals, brochures, newsletters and project management input/tracking. This includes maintaining current knowledge and keeping up with new releases in relevant programs.

Our Growth Culture:
One of the reasons our company continues to thrive after 130+ years is having a company culture that supports and rewards behaviors that lead to growth. Our “Growth Behaviors,” as we call them, are ways of being and working that help to make us successful. Think about how you can bring this to life in your next role at Coca-Cola.

Curious
Keep seeking, never settle. Staying curious about what is outside, and two steps ahead inspires us to challenge the status quo. Having the courage to look and leap is the way we grow. Because asking “what if?” pushes us to the next level as people and as a company.

Empowered
Make it happen. True empowerment is the result of taking responsibility. This means giving yourself permission to see it, say it and do it, and owning the outcomes. Because we move forward faster when we all take action.

Version 1.0, 2.0, 3.0
Push for progress, not perfection. There are very few overnight successes. Greatness is borne of many little victories (and failures). Share v 1.0, test it, and make it better. Then create the next version. Because the moment we think something is perfect, it will be obsolete.

Inclusive
Include, value and trust each other. We are smart alone but together we are genius. This means being inclusive, giving the benefit of the doubt and being responsible for each other. Because, for our company to thrive for the next 100+ years, smart isn’t enough. We need genius.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.