Applications submitted without a resume AND cover letter will not be considered. Please include the answer to the following question in your cover letter: Do you have any previous experience in the event industry? If so, please describe your role. If not, please describe why you think you'd be a good fit for this position.
*Applications MUST be submitted through Indeed. Candidates who reach out directly will NOT be considered for the role.
ÉLAN ARTISTS is recognized as a leading entertainment, performance, and headliner production company both nationally and internationally. Specializing in custom, innovative, and immersive entertainment experiences, ÉLAN has its roots in weddings and galas and booking entertainment at various venues across the country. ÉLAN ARTISTS has experienced tremendous growth since 2016 and joining our team today is a great way to get involved in the exciting, fast paced world of Entertainment.
ÉLAN ARTISTS is expanding and this is a great time to join the growing team. The Event Production & Details Coordinator will provide daily administrative and sales support to the sales team. The successful candidate will have prior experience either as an Administrative/Sales Assistant or event-related experience, and be a highly organized and self-motivated team player. Applicants must be willing and able to travel for site visits and/or events, with potential for additional travel once experience is established.
Responsibilities:
- Coordination of event logistics while providing excellent client service to directly clients and event planners
- Computer management of client contracts, event calendar, and event checklists within established protocols
- Contracting musicians, small ensembles, and specialty performers
- Organizing travel arrangements as related to event logistics
- Creation of production documents for musicians and production team
- Sales Assistance
- Basic Office Assistance
- Attending site visits and walkthroughs at venues with event planners
- On site management of/assistance at events following introductory in-office training period
Job Requirements:
- Experience with event planning and/or client service is highly desirable.
- Must possess strong organizational skills and an impeccable work ethic
- Highly detail oriented with a strong ability to prioritize needs of the department
- Exceptional and precise verbal/written communication, follow through and interpersonal skills
- 3 days in-office with up to 2 remote after initial in-office training period
- Ability to manage multiple projects, establish priorities, and adjust to changing priorities constantly
- Must be a self-motivated, proactive problem solver and team player able to thrive in a fast paced environment
- Excellent typing skills, strong knowledge of MS Office Suite and Google Docs required
- Strong technical aptitude
- Performance/Musical background or experience in events is a plus
- Experience using Salesforce is a plus
Job Type: Full-time
Salary: $58,000.00 - $64,000.00 per year
Benefits:
- 401(k) with matching
- Health insurance
- Dental Insurance
- Vision Insurance
- Employer Paid Long Term Disability
- Employer Paid Life Insurance
- Flexible Vacation
- 8 hour shift - Ideally between the hours of 10AM EST and 6PM EST
Supplemental pay types:
Work Location: Hybrid
Job Type: Full-time
Pay: $58,000.00 - $64,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Commute:
- New York, NY 10018 (Preferred)
Work Location: Hybrid remote in New York, NY 10018
