Receptionist / HR Support - Part Time

The Kenjya-Trusant Group, LLC - Columbia, MD4.0

Part-time
This position reports to Kenjya-Trusant Group (KTG) HR Manager.
This is a temporary (November 2018 - early Jan 2019), part-time position (30 hours per week).

Objective:
Professional and hospitable receptionist to promote positive morale within the Corporate office as well as provide corporate support and representation to offsite employees and external organizations
Position is part time but attendance on a regular schedule is critical to the role
Provide back-up support for Human Resources tasks
Support office management function
Receptionist

Specific Tasks:
Answers main office phone and directs calls accordingly
Receives the public and answers questions, in person and by telephone; responds to inquiries from employees and refers, when necessary, to the appropriate department
Greet and manage guests/visitors
Manage conference room scheduling
Setup/cleanup conference room
Sorts and distributes mail
Create/send birthday cards
HR SUPPORT

Specific Tasks:
Support HR Manager by having all in-processing documents/supplies ready in a timely manner, specifically:
Pre-In processing tasks
Printing orientation binders
Create “swag” bag
Create personnel folders and in-processing checklist
Create SF312
Create Terms and Conditions
Email “welcome” emails to new hires
Send start and stop dates to appropriate departments/keep dates accurate
Scheduling first-day meetings with appropriate person
Enter new hire data in SharePoint main page (e.g., office phones, office locations)
Enter KTG anniversary and birth dates into SharePoint calendar
Enter new employee into Salesforce
Filing papers in personnel records
OFFICE MANAGEMENT SUPPORT

Specific Tasks:
Manage printer supplies, user lists, and coordinate maintenance activities
Ordering marketing supplies (e.g., mugs, lanyards)
Manage/edit phone number lists
Order food for meetings
Support proposal review, printing and packaging
Order business cards as needed
Purge records
COMPETENCIES
Communication proficiency – written and oral
Thorough and detail oriented
Time management
COMPUTER SKILLS
Microsoft Office Outlook and Microsoft Word
General computer use – saving files, data entry
Photocopier
SCHEDULE
30 hours per week
Monday through Friday
Houre: 9 a.m. – 3 p.m
Regular schedule will be set based on core hours and hire’s availability
PHYSICAL REQUIREMENTS
Regularly required to sit for extended periods of time
Regularly required to talk or hear
Ability to bend and kneel to stock supplies
Ability to lift 25 pounds to stock supplies