Administrative Specialist - Operations

Hoovestol Inc. - Eagan, MN4.5

30+ days agoFull-time

Hoovestol is a service-oriented transportation company that takes great pride in its role as an industry leader. As one of the nation’s largest mail contractors, we offer our corporate employees competitive compensation and an outstanding benefits package, including comprehensive health insurance for which the company presently pays 90% of the premium cost for single coverage. Hoovestol also provides dental insurance, vision insurance, life insurance and long-term disability insurance at no cost to the employee.

Currently, we are seeking an Administrative Specialist to support our Operations Department and effectively manage the application process, recruitment, and onboarding of all potential new drivers. Under general supervision, this position performs a variety of administrative duties relating to functions and programs in all areas of operations; manages the recruitment and onboarding of potential new drivers from start to finish; provides information and assistance to the Operations Department as well as employees regarding operations activities, processes, policies, and procedures; prepares various correspondence and memoranda; coordinates activities related to area of assignment; and performs a variety of general administrative tasks requiring specialized knowledge related to area of assignment.


  • Perform a wide variety of clerical, technical, administrative, and office support duties in support of the Operations Department.
  • Manage the hiring and onboarding process for new drivers by processing applications, scheduling drug screens, completing employment verifications, etc.
  • Assist Route Managers with processing of driver payroll
  • Research, compile, and analyze data for special projects and reports.
  • Perform a variety of general office support duties; make copies, maintain calendar of activities, meetings, and various events for assigned staff; process mail for the office including trips to the post office, receiving, sorting, and distributing incoming and outgoing correspondences and packages; coordinate ordering of all necessary office supplies
  • Operate a variety of office equipment including a computer, copier, fax, and scanner; utilize various computer applications and internet-based databases.
  • Perform related tasks as assigned


  • Administrative experience required, experience in the transportation industry a plus!
  • Strong computer skills
  • Outstanding planning and time management capabilities
  • Capable of adjusting priorities and deviating from routines
  • Excellent communication skills and a positive attitude
  • Must have high attention to detail

Hoovestol is not able to sponsor individuals without authorization to work in the United States. Hoovestol is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Type: Full-time

Salary: $14.00 to $18.00 /hour


  • Administrative: 1 year (Required)