Event Coordinator

Howard County Library System - Ellicott City, MD4.3

Full-time
Description:
RESPONSIBILITY

  • Positions Howard County Library System (HCLS) as a major component of public education for all
  • Effectively lives the Seven Pillars of HCL's strategic plan: Authentic Values, Strategic Vocabulary, Everyone a Leader, Winning Teamwork, Community Partnerships, The Power of Us, and Fiercely Loyal Customers, motivating others to do so as well
  • Fully embraces HCLS' educational mission, effectively communicating our curriculum, which comprises Three Pillars (Self-Directed Education, Research Assistance & Instruction, Instructive & Enlightening Experiences)
ESSENTIAL FUNCTIONS

  • Coordinates and manages all aspects (e.g., planning, design, production) of systemwide signature events within established timelines
  • Coordinates with colleagues, departments, partners, and vendors during event planning
  • Conducts market research, gather information, and negotiate contracts
  • Provides feedback and reports to stakeholders
  • Ensures compliance with insurance, legal, health, and safety obligations
  • Proactively handles any arising issues and troubleshoot any emerging problems on event days
  • Manages event set up, tear down and follow-ups
  • Conducts pre- and post-event evaluations to improve event quality
  • Establishes standardized event procedures
  • Adheres to event budgets
  • Assists with solicitation of event sponsorships (cash and in-kind) in coordination with the Development Specialist
  • Recruits and manages staff and volunteers for signature events
  • Works with Communications Department team members to coordinate publicity for events
  • Composes, edits, and prepares event-related meeting agendas, notes, timelines, and reports.
  • Prioritizes multiple project assignments, requiring a high degree of accuracy and efficiency.
  • Actively participates on teams and committees
  • Assists in developing overall marketing and promotional ideas and concepts
  • Exemplifies extraordinary customer service skills with internal and external customers
  • Regular and predictable attendance
  • Adheres to all policies and procedures
  • Performs other duties as assigned.
Requirements:
EDUCATION, EXPERIENCE AND SKILLS

  • Four-year degree in business management, hospitality management, marketing, or related area from accredited college or university
  • Proven experience coordinating large and small scale events
  • Impressive portfolio of previously managed events
  • Capable of working with internal and external teams and partners
  • Excellent time management and communication skills
  • Demonstrated ability to develop and maintain effective, collaborative working relationships with diverse constituents, including staff, board members, committee members, community partners, and vendors
  • Excellent organizational and interpersonal skills
  • Previous experience with eTapestry, Adobe InDesign, and Microsoft Office a plus
  • Demonstrated ability to work under pressure, organize and implement work schedule effectively, meet strict deadlines, and perform multiple tasks simultaneously
  • Demonstrated ability to coordinate multiple projects/activities, including managing staff/volunteers
  • Ability to work effectively independently and in teams
  • Demonstrated ability to manage multiple projects and meet deadlines
  • Demonstrated ability to analyze and solve problems, to develop new processes and procedures in response to changing customer expectations and system-wide goals
  • Excellent communication skills, both written and oral
  • Knowledge of the community and current events
  • Current valid driver’s license
PHYSICAL STANDARDS

  • Job allows for some variance in work routine and considerable amounts of standing, walking, bending, reaching, pushing, pulling and sitting
  • In addition, strenuous activity is required, such as carrying bags or boxes of books (weighing up to 30 lbs.) or arranging rooms for classes and events.
ADDITIONAL DETAILS

  • Located at the Administration Branch
  • Works under the supervision of the Director of Communications and Partnerships
  • Full-time; 37.5 hours/week, typically Monday – Friday, including evenings and weekends for events and meetings
  • May be required to participate in LATI (Library Associate Training Institute)
  • Grade 9; Salary $41,986 - $73,623
  • Applications must be received by 5pm, Friday, August 23, 2019