Marketing & Events Coordinator

City of Kennewick, WA - Kennewick, WA

Full-time$4,700 - $6,600 a month
EducationSkills
CORE VALUE STATEMENT

The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions.

SAFETY STATEMENT

We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.

CLASSIFICATION SUMMARY

This is a unique position with the Parks and Recreation Department that coordinates and executes events and tournaments across the City of Kennewick. Indoor and outdoor contract events include (but are not limited to) sports tournaments, banquets, community fundraisers, conferences, runs/walks, company picnics and bazaars. The position executes and assists with City hosted events including but not limited to Sunset at Southridge, Harvest Bazaar, National Night Out, Vintage at the Ridge and the Numerica Hometown Holiday Parade. The positon is accountable for assisting with marketing of events, tournaments and programs and will assist with facility operations at the Southridge Sports and Events Complex.
Examples of Work Performed (Illustrative Only)
ESSENTIAL DUTIES
The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned.

Marketing

Develops and facilitates marketing strategies using a variety of methods (print, web, social media, etc.) for the promotion of special events, tournaments and programs.
Develop relationships and build partnerships with area businesses, attractions and hotels relative to the Tri-Cities hospitality industry. Maintains up to date records on contacts, facilities and amenities.
Assist with sponsorship development and execution for recreation facilities and programs.

Events and Tournaments

Coordinates operational support for all events and tournaments at Columbia Park, Southridge Sports and Events Complex and other City owned facilities and parks while ensuring client satisfaction and the maximization of a positive guest experience.
Liaison between event organizers, the public and city departments for coordination of events prior to and during events to ensure that policies, permits, facilities, equipment, physical setup, pre-event walk-throughs and personnel meet the requirements for the event and contractual agreements.
Coordinates contracted events inside the Southridge Sports and Event Complex Pavilion in a convention center style atmosphere to accommodate up to 1,500 people.
Develops schedules for long term use of facilities by groups and organizations.
Consults with prospective facility users regarding plans and requirements, reviews applications, determines acceptability of events, determines proper facility for events and interprets regulations for facility users.
Organizes and implements City hosted events including planning, marketing, identifying and securing location, materials, supplies and activities, facilitating set-up and clean-up, providing on-site management, scheduling and directing staff and volunteers.
Hires, trains, schedules, supervises and evaluates part-time and seasonal staff to support events.
Initiates event agreements and billing instructions with the help of the Contracts and Finance Specialist to ensure compliance with agreement terms/conditions prior to the event date.
Assists in developing long-range scheduling plans to accommodate new users, assists in preparing monthly, quarterly and yearly event schedules.
Works in conjunction with maintenance staff to ensure the highest possible event coordinator and guest satisfaction.

Administrative

Completes work order requests or repairs and/or reports problems to the facilities supervisor.
Assists customers by providing information concerning and/or registering for events, concession services, programs and activities.
Plans and supports outreach efforts at City recreation facilities in coordination with facility management and staff.
Purchases and manages the inventory of event-related materials; reviews and processes invoices and accounts receivable.
Assists with budget preparation; monitors financials and makes adjustments to remain within budget.
Performs other related duties as assigned.
Employment Standards
This position requires a Bachelors Degree in recreation management, hospitality management, communications, marketing or related field and preferred with 3 years experience in marketing, event and tournament management and execution, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform duties listed above.

Valid Washington State Drivers License.
Valid First Aid and CPR Certification or ability to obtain within six (6) months of hire date.
Valid Washington State Food Handlers Card or ability to obtain within six (6) months of hire date.
Availability to work variable schedule including days, evenings and weekends.
Must pass a criminal background investigation.
Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.

To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills and abilities:

Demonstrated understanding of marketing and event management.
Knowledge of Microsoft Operating Systems and Office Suite products.
Demonstrated ability to plan and organize work, multitask, and prioritize.
Demonstrated ability to work in fast-paced environments and with the public.
Flexibility and creative problem-solving to accommodate changing conditions.

Physical Requirements:
To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: Reaching, standing, walking, lifting, fingering, grasping, talking, hearing/listening, seeing/observing, repetitive motions. Exposure to outdoor elements including weather and terrain common in City park areas. Light Work: Exerting up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Work Schedule:
The initial work schedule for this classification will be Monday through Friday 8am - 5pm with scheduled shift changes to accommodate weekend and evening events. Early mornings, evenings and weekend work may be occasionally required. Overtime may be occasionally required. This classification is exempt under the FLSA.