ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide administrative support to the Head of Human Resources & Recruiting and HR Directors through proactively managing Google calendars, scheduling meetings, preparing meeting agendas and materials, and answering phones to prioritize and screen calls.
Maintain discretion with highly sensitive and confidential materials and information.
Liaise with DWA Executive offices and Productions to schedule meetings.
Responsible for preparing, processing, and tracking of expense reports and coding purchasing card purchases and invoices. May need to book travel arrangements as required.
Offer general administrative support to the HR team such as organizing meeting logistics, planning team celebrations/events, printing materials, and ordering supplies. Coordinate logistics and invitations for training sessions, off-sites, and special events as needed.
Coordinate and handle goodwill requests/gifts for employees.
Perform other miscellaneous administrative duties and special projects assigned.
Manage the HR team's off-boarding process of scheduling and conducting exit interviews, preparing paperwork, and communicating with Production Accounting for final paychecks.
In support of the HR Directors, help process transactions in HR systems such as new hire and personnel actions for SAP data changes, promotions, termination paperwork, organizational changes, etc. through required work flow process.
Facilitate weekly New Hire Orientations as part of a rotating group with other HR staff.
Assist employees with general HR inquires as the first point of contact and provide exemplary customer service.
Oversee and maintain filing and organizational systems.
Responsible for generating and updating ad hoc reports such as new hire, employee census, and termination reports.
2-3 years of administrative experience in HR or the Animation/Entertainment industry.
Previous HR experience and/or long term interest in HR is strongly preferred.
High level of proficiency with GMail, Google Calendar, Google Suite & Microsoft Office, and intuitively navigate HR systems.
Anticipate, exercise initiative, troubleshoot, and solve problems on the fly with minimal discretion.
Must be a strong team player with ability to handle multiple projects independently and establish priorities.
Excellent organizational skills, detail orientation, and follow through.
Proven ability to work in a dynamic, consistently changing environment.
Customer service skills including but not limited to a courteous and pleasant phone/email demeanor and demonstrated willingness to go the extra mile.
Sense of humor and a great outlook is essential.
Sub-BusinessDreamWorks Human Resources
From the award-winning storytellers, artist and innovators at DreamWorks Animation and DreamWorks Animation Television come the beloved characters and stories that come alive on the big and small screens. From films like Shrek, How to Train Your Dragon and Trolls to original TV series including Trollhunters, Voltron and Home: Adventures with Tip & Oh, DreamWorks Animation continues to bring home the laughter, fun and courage to dream.
Visit www.dreamworksanimation.com to see our latest animated film and television productions.
DreamWorks is a division of NBCUniversal. At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.
NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.