- Time Management
- Basic Computer Skills
- Customer Service
- Health Insurance
- Paid Time Off
To be considered for any DPHHS Agency position, applicants must complete and submit their application online, as well as upload any required application materials. Successful applicant(s) are required to successfully pass all DPHHS specific background checks relevant to each position.
Please note a cover letter and resume are also required at time of application.
This Energy & Community Assistance Specialist provides oversight of the division’s subrecipients working with programs such as Weatherization, Low Income Energy Assistance Program (LIEAP), Community Services Block Grant (CSBG), and the Emergency Solutions Grant (ESG) activities. This position directly provides training and technical assistance to subrecipients and performs on-site inspections of weatherization work as necessary. This position also assists management with implementation and evaluation of contracted services, policies, and procedures.
Major Duties or Responsibilities:
Interprets and provides oversight, training, and technical assistance to subrecipients regarding program policies, state and federal rules and regulations governing program eligibility, administration, materials installation, procurement, and financial management.
Researches and resolves questions and disputes related to policies associated with statewide implementation of Weatherization, LIEAP, Emergency Solutions, and Community Services Block Grant programs and privately and federally funded weatherization programs.
Analyzes monthly subrecipients’ expenditures and budget needs.
Reallocates resources among budget line items and amongst subrecipients as allowed under federal regulations and contract provisions.
Tests, evaluates and assists in the development of information technology applications used for eligibility determination, vendor payments, client tracking, customer education, energy conservation measure cost effectiveness, analysis and quality assurance.
Assists in the development of policies, procedures, and administrative rules.
Presents program findings, performs training, and represents the department at regular and ad hoc subrecipients board of director’s meetings.
Conducts desk and on-site evaluations of the LIEAP, Weatherization, CSBG, and ESG activities to ensure subrecipients’ compliance with federal, state, and utility company rules, regulations and policies.
Evaluates subrecipients’ program performance to provide training and technical assistance as needed and develops corrective action plans to address significant deficiencies.
Monitors and inspects subrecipients’ weatherization installations, including verifying all energy measures meet program regulations and standards.
Prepares reports to document subrecipients’ performance and verifies services fulfill contract provisions; adheres to state and federal rules and regulations.
Audits fiscal reports and contract compliance and ensure payments have been applied to eligible customer accounts according to funding source regulations and requirements.
Monitors compliance contractual provisions as well as corrective action plans.
Physical and Environmental Demands:
The majority of the work is in a typical office setting; however, the position is subject to in-state travel of about 800 miles per month. This position conducts site visits (up to 30% of the time), and works at personal residences, which includes performing physical requirements such as climbing ladders and stairs, kneeling and crawling in tight and low-ceiling space (confined spaces), extreme temperatures, hazardous materials, and working while wearing safety equipment such as eye protection and a respirator.
Knowledge, Skills and Abilities (Behaviors):
Required for the first day of work:
Knowledge of grant/contract management, and program monitoring.
General knowledge of grant-funded programs such as: LIEAP, Weatherization, CSBG and ESG programs.
Excellent customer service skills, attention to details, and time management skills.
Mathematical skills including adding, subtracting, dividing and multiplying and ability to learn and apply higher-level mathematical and analytical skills.
Strong interpersonal skills and ability to communicate complex information in verbal and written form.
Ability to be comfortable working in confined spaces, heights, near insects, dust, inclement weather, etc.
Ability to interpret regulations, policies and provide guidance to others.
Ability to identify issues and problem solve.
Ability to establish and maintain working relationships with employees, clients, subrecipients, and public and private entities.
Ability to operate a personal computer and general office equipment as necessary to complete essential functions, including using spreadsheet, word processing, database, email, internet and other computer programs.
Minimum Qualifications (Education and Experience):
Bachelor’s degree in public administration, business, social sciences, human services, or related field.
Two years of job-related work experience in human service programs, grant/contract management, program monitoring, or related program management.
Other combinations of education, experience, and training which provides the required knowledge, skills, and abilities may be considered on a case-by-case basis.
Building Performance Institute (BPI) certification as a Quality Control Inspector (QCI) with weatherization inspection experience highly preferred at time of hire.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $ 41,142.40 - 51,417.60 Yearly
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 2
Employee Status: Regular
Shift: Day Job
Travel: Yes, 25 % of the Time
Primary Location: Helena
Agency: Department of Public Health & Human Services
Union: Montana Education Association and Montana Federation of Teachers (MEA-MFT)
Bargaining Unit: 061 - MEA-MFT-DPHHS-Central Off
Posting Date: Nov 13, 2018, 9:50:47 AM
Closing Date (based on your computer's timezone): Ongoing
Required Application Materials: Cover Letter, Resume
Contact Name: Department of Public Health and Human Services | Contact Email: email@example.com | Contact Phone: 406-444-3136