Receptionist/Office Assistant (Temp) 18050054

Quanergy Systems, Inc. - Sunnyvale, CA (30+ days ago)


This is a temporary position with possible conversion to a regular full-time position Serves as the primary receptionist from 8am to 5pm to greet all visitors, including vendors, clients, job candidates, and customers to the organization in a professional and friendly manner. Ensures completion of paperwork sign in and security procedures by guests. Answers and screens phone calls in a pleasant and courteous tone; routes phone calls to appropriate personnel when appropriate.

Under direct supervision performs a variety of routine reception, administrative, and office support functions to maintain an efficient office environment; performs other related duties as required. Handles special administrative projects, as well as overflow work from Office Manager.

Core Responsibilities

Communication/Customer Service- Needs to be punctual and dependable to cover the front desk from 8 am to 5pm. Acting as office receptionist greeting, signing in, offering refreshments and/or snacks, and escorting visitors; answers, screens, and routes telephone calls; conveys information both orally and in writing; keeps office area clean and orderly.
Recordkeeping- Responsible for assisting with maintaining office filing and recordkeeping systems; scans, photocopies, enters, edits, and retrieves data.
Document Preparation- Produces letters, memos, spreadsheets, and agendas from straight copy, rough draft, or oral instructions; completes forms, requisitions, and other documents; submits print requests; prepares pamphlets, flyers.
Staff Support- Assists Executives with travel arrangements and expense reports; assists with ordering and setting up company staff and client meeting meals; maintains inventory of office supplies by checking stock to determine inventory levels; anticipating requirements, placing orders as necessary, and stocking items; operates standard office equipment; maintains equipment by completing preventative maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; sorts, distributes, and redirects mail.
Manufacturing Support- Assists with new hires, lab coats, locker assignments and card key system.
Required Knowledge, Skills, & Abilities

Education

Required: High School Diploma or equivalent experience

Preferred: B.A. in Business Admin or relevant field

Experience

Required: Previous office experience may be requested, but this can also be an entry level position

Preferred: 2+ years in professional office setting in administrative position

Special Knowledge/Skills

Knowledge of:
Standard typing/keyboarding layouts and formats
Business English (including spelling, grammar, punctuation, and vocabulary)
Word processing and computer equipment used in the production of letters, reports, documents, and correspondence
Alphabetic, numeric, subject, and chronological indexing and filing rules and systems
Arithmetic and business math
Modern clerical, office, and record keeping procedures
Telephone, office, and online etiquette
Current Microsoft Office Suite

Skills and Abilities to:
Retrieve, store and purge information in a wide variety of filing systems
Sort and classify information
Compile, check, and verify data and information for accuracy and completeness
Update and maintain records, logs, rosters and registers
Read, understand and follow oral and written instructions and procedures
Complete work in proper sequence
Sort and route incoming/outgoing mail
Read simple charts, schedules and tables
Receive and assist callers, obtain and transmit information, handle complaints
Type with speed and accuracy
Proofread information for conformance with standard typing/keyboarding layouts, identify typographical errors, and correct spelling, grammar, punctuation, capitalization, and word usage
Operate modern office equipment including but not limited to computers, printers, scanners, and copiers
Establish effective working relationships with management, employees, employee representatives, and the public representing diverse cultures and backgrounds

Quanergy Systems, Inc. does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Quanergy Systems, Inc. employees or any other company location without a signed employment contract on file and approval from Quanergy Human Resources. Quanergy Systems, Inc. is not responsible for any fees related to unsolicited resumes.