The Judicial Clerk provides administrative support to ensure smooth case flow and daily operations in the Juvenile Probation Department of the Judicial Branch of Arizona, Maricopa County.
Minimum education and/or experience:
High School Diploma or GED Certificate and two (2) years of general clerical experience. Other combinations of post-secondary education and job-related experience may substitute for the required experience on a year-for-year basis.
Specialized training, certifications, and/or other special requirements:
Notary Public Commission or receive commission within the first three (3) months of employment.
Knowledge, skills, and abilities:
- Customer service standards and procedures.
- Court and departmental policies and procedures and legal terminology.
- Superior Court and Justice Courts Programs.
- Case-flow management.
- Computer software, such as iCIS, Microsoft Office Suite (Excel, Word & Outlook).
- Effective written and verbal communication.
- Providing excellent customer service.
- The preparation of statistical reports.
Preferred training, certifications and/or other special requirements:
- Multi-task and cope with high volume and time critical work environment.
- Establish and maintain working relationships with others.
- Understand and accurately brief oral and written instructions.
- Make sound decisions in accordance with regulations, policies, and procedures.
Must maintain a valid AZ Driver's License; position may require travel to work sites located throughout Maricopa County. Bi-lingual Spanish/English.
Some assignments may require travel to Superior Court locations throughout Maricopa County.
Essential Job Tasks
- Notarizes court documents.
- Proficiently enters confidential information into computer system
- Copies, scans and faxes documents, distribute mail, process paperwork, stock supplies, file documents.
- Maintain office supply inventory.
- Utilizes intranet to access information.
- Provides excellent customer service to the public, probation staff, court staff, stakeholders, and other agency personnel.
- Creates, maintains, and distributes files.
- Prioritizes tasks and projects.
- Performs other special projects when needed.
The Maricopa County Human Resources Department performs recruitment, assessment and other personnel functions on behalf of the Judicial Branch and its departments. The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a pool provided by Human Resources.
External candidates are hired at the minimum of the salary range. Exceptions may be made on a case-by-case basis for current Judicial Branch or County employees depending on current classification and related experience.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background/fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.