Clerical Specialist III - Parks

Blue Earth County - Mankato, MN (30+ days ago)


This position maintains accounting records, performs month and year end close, calculates and compiles data, provides office management, and assists in maintaining inventory control system. This position also assists with the budget, prepares cash flow reports, provides recordkeeping support, and participates in board meetings and interview process.

DUTIES / RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
Maintains Accounting Records. Knows government accounting standards, principles, and procedures. Understands fiscal, procedural, and transactional accounting practices and policies. Analyzes financial records and reports, locates errors, and implements solutions. Plans and maintains chart of accounts, vender records, equipment records, and construction projects for Parks Department.
Records and Processes Payroll, Receipts, and Disbursements. Verifies payroll data entered by employees in electronic timecard program. Receives and verifies bills, codes disbursements to appropriate cost account, makes inquires with other departments and vendors regarding discrepancies and questions. Posts vouchers. Sends remittance copies and vouchers to Finance. Uploads weekly cash disbursements for payment. Counts, verifies, codes, and records revenue received from weekly camping, shelter reservations, boat receipts and wood sales. Prepares deposit slip and submits. Computes percent of caretakers earning. Collects revenue and camping records. Posts revenues to the general ledger.
Performs Month and Year End Close. Posts County's share of FICA, PERA, and Medicare from the Finance department's payroll chart of accounts. Posts actual disbursement of cash. Reconciles, verifies, and balances accounts. Makes adjustments prior to closing out the month end. Determines remaining book value of equipment and maintains depreciation schedules. Spreads unallocated costs back to maintenance, construction, and equipment accounts. Creates project and construction cost reports. Determines year end balance of reserve accounts and adjusts fund balance accordingly. Runs month end and year end reports. Prepares year end financial statements and initiates year end roll. Prepares, types, edits, proofs, and compiles annual report, submits the report for approval. Works with Finance Department to verify 1099 information, capital assets, and other year end documentation.
Assists with the Budget and Prepares Cash Flow Report. Assists in preparation of budget and five-year capital improvement report. Updates and analyzes monthly cash flow report to reflect current changes and adjustments to budgeted projections on a monthly basis. Reports any significant variances. Distributes copies.
Calculates and Compiles Data. Camping participation report is updated weekly during the summer and broken down at year end. Assists in grant preparation. Gathers financial and participation data, types, edits, and assembles grant pursuant to requirements outlined in the grant program. Tracks expenditures and prepares and submits project summary sheets, etc. Data is collected and used to report on aeration usage and costs, boat rental usage, caretaker income, shelter and camping reservation data, inventory records, etc.
Assists in Maintaining Inventory Control System. Inputs inventory additions and withdrawals. Assists in obtaining periodic physical inventory counts. Verifies accuracy of computer generated inventory reports. Compares physical and computer inventory item variances, reviews discrepancies, determines accurate count, and makes appropriate adjustments. Updates equipment management system. Adjusts end of year balances to reflect actual inventory on hand. Assists in preparation of other reports maintains and prepares new files. Computes and files Special Fuel Tax Returns and Refunds.
Provides Office Management. Purchases equipment/supplies, maintains inventory, develops reports, and process mail. Prepares notices/classified ads. Prepares and sends out monthly billing statements. Updates camping rules and regulations. Provides parks caretakers with training and support. Manages the county parks on line camping reservation systems. Manages Adopt-A-Highway Program. Updates County website.
Interacts Positively with Internal and External Customers. Communicates and interacts effectively and respectfully with employees, supervisors, individuals from other organizations, and customers.
Performs the Physical and Mental Demands of the position.
Attends Work During Regularly Scheduled Hours.

ADDITIONAL FUNCTIONS:
Provides Recordkeeping Support and Participates in Board Meetings and Interview Process. Schedules meeting date, selects location, and menu. Notifies members and guests by mail and email. Assists in preparation of agenda/packet. Types, assembles, and distributes information. Attends meetings, records and types minutes. Participates in interviewing applicants for caretaker position. Schedules caretaker interviews, summarizes qualifications of final candidates, and prepares a worksheet to rank semi-finalists. Informs caretakers of modifications to procedures for collecting revenues and recording campground data. Responds to inquiries from caretakers when they submit invoices for reimbursement.
Participates in Professional Staff Development. Participates in training and education opportunities to maintain and improve proficiency. Attends and participates in professional organizations. Reads appropriate journals and articles. Associates with agents and departments from other counties and states to learn about and maintain professionalism.
Performs Other Related Functions as Apparent or Assigned.

QUALIFICATIONS:
MINIMUM QUALIFICATIONS:
Must type 40 wpm with accuracy
2 years experience working in an accounting environment, including filing, typing, answering telephones, and assisting customers.
2 years post-secondary education with emphasis in an accounting field.

PREFERRED QUALIFICATIONS:
Associates Degree in accounting field
Experience with Microsoft Word and Excel
Experience with customer service and public relations

CONDITIONS OF EMPLOYMENT:
Must comply with organizational and departmental policies and regulations.
Must be bondable.
Must successfully pass a background check.
Must possess a valid MN driver's license.
Must comply with data practices policies and standards relative to not public data. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished the not public data must be properly stored according to county policy and the Minnesota Statutes.

HOURS OF WORK:
Monday through Friday from 8:00 a.m. to 4:30 p.m. Some evening and weekend hours may be required.