Grants Assistant

Northeast Wisconsin Technical College - Green Bay, WI4.2

Full-time$21 an hour
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Job Details
Job Title
Grants Assistant
Job ID
Green Bay
Full/Part Time

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Department: College Advancement

Reports To: Manager, Grants

FLSA Status: Non-Exempt– 40 Hours

Amount of Travel Required: No travel required

Salary Grade: C

Positions Supervised: None

Union Code: ESS


STANDARD HOURS: 40 hours per week; Typical hours Monday-Friday 8:00am - 4:30pm. Flexibility required to include other hours as necessary.

STARTING SALARY: Minimum starting salary is $20.75/hour

  • Current benefit eligible employees will be placed within the pay range based on their current rate/range.
ANTICIPATED START DATE: February 4, 2019. (Applications received by January 1, 2019 will be given first consideration.)

Required online application available on website:

Location: Northeast Wisconsin Technical College, Human Resources, 2740 West Mason Street, Green Bay, WI 54307-9042. All postings are considered current and available until removed from the website.

Northeast Wisconsin Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry.

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population.


Provides support to the Grants Office so it can successfully meet deadlines, effectively manage funded grants, and meet team goals. Activities range from researching potential funding opportunities and preparing documents for submission to developing small project requests. Position will also be responsible for general office duties (e.g., agendas, minutes, scheduling).


Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Support team with administrative tasks related to proposal preparation and post-award management, including:
Professional proofing.
Prepare and upload grant related documents for submission.
Organize and maintain electronic and paper files of federal and private grant documents and resources
Produce reports including grant activity and others as needed.
Maintain the grant management system to ensure records are up-to-date and information entered correctly so accurate reports can be pulled.
Identify and researches public and private funding sources.
Develop and write less complex grant proposals that include need statement, project description, goals and objectives, and budget.
Manage select state and private grants post-award by meeting with teams and developing reports and/or modifications.
Work to enhance and improve grant office processes and increase efficiencies.


Competency Statement(s)

Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Accuracy - Ability to perform work accurately and thoroughly.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
Working Under Pressure - Ability to complete assigned tasks under stressful situations.
Communication, Written - Ability to communicate in writing clearly and concisely.
Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.


Education: Associate’s Degree

Experience: A minimum of five years administrative experience effectively multi-tasking in a deadline driven environment with a high degree of accuracy and organization.

**An equivalent combination of education and work experience may be considered.

Computer Skills

Microsoft Office Word, Excel, and Outlook; internet browsers and data management software.


Physical Demands



O (Occasionally)


O (Occasionally)


C (Constantly)

Handling / Fingering

N (Not Applicable)

Reach Outward

N (Not Applicable)

Reach Above Shoulder

N (Not Applicable)


N (Not Applicable)


N (Not Applicable)

Squat or Kneel

N (Not Applicable)


N (Not Applicable)

10 lbs or less

O (Occasionally)

11-20 lbs

N (Not Applicable)

21-50 lbs

N (Not Applicable)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)


12 lbs or less

N (Not Applicable)

13-25 lbs

N (Not Applicable)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes.