Controller

August Wilson African American Cultural Center - Pittsburgh, PA

Full-time
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The August Wilson African American Cultural Center’s vision is to become a leading presenter of the arts and cultural expression of the African diaspora and a home for the dynamic exchange of ideas that transform how people think about themselves and the world.

Reporting relationship

The Controller is a member of the senior management team and reports directly to the President and CEO and CFO. This position provides support to the Operations and Finance Committee of the board. The Controller works closely with the Managing Director, and the Director of Operations, Director of Development and manages a permanent staff, outside consultants, and business relationships including insurance, accounting, information systems, banking, and investments.

Position charter

To provide strategic and planning leadership for the financial and administrative functions of the organization and day to day financial management. To assure that financial and administrative systems are implemented, monitored and evaluated. To maximize the income potential for the organization’s related income earning ventures.

Responsibilities

The Controller will have the following responsibilities:

Financial management and planning

Financial Control

  • Ensure that optimal financial control and reporting systems are in place and continuously monitored. These systems include reporting on various program and capital grants, contracts, box office and other income generating activities.
  • Monitor program and operations budgets and provide timely information to the President, department heads and appropriate board committees.

Financial Compliance

  • Working with outside auditors and the CFO consultant, assure that the organization is current on all accounting procedures to assure compliance and anticipate the implications of any accounting rule changes.

Budgeting

  • Develop annual program and operations budgets in cooperation with department heads and provide confidence to the President and Finance Committee on the integrity of the budget.

Cash Flow

  • Provide cash flow planning and monitor cash flow activities for the ongoing capital building program and the annual operations.

Treasury

  • Manage banking relationships, short term cash investments and provide support to the appropriate board committee responsible for the investments of the organization.

Administration

As Controller, the candidate will be responsible for payroll and employee benefit plans, risk management, box office accounting, accounting and financial systems, revenue and expenditure cycles, financial reporting internal and external, and compliance with business and government regulations.

Payroll and Employee Benefits Administration

  • Administer payroll and employee benefit programs and assure compliance with all reporting requirements.
  • Participate in the development of non-union and union employment contracts and work practices.

Risk Management

  • Manage relationships with insurers, monitor and evaluate policies, and optimize risk management.

Box Office Systems

  • In concert with the Director of Operations/Managing Director, insure best box office practices are in place and are continually monitored and audited.

Accounting & Financial Systems

  • Maintain the bookkeeping system,
  • Maintain and manage banking relationships
  • Prepare Monthly bank reconciliations.
  • Close the books at year-end
  • Prepare all internal and external reports required by funders, government agencies, internal and external customers

Revenue & Expenditure Cycles

  • Ensure all rental revenue is invoiced and charged to programming grants
  • Ensure all contributed revenue is properly documented as to restrictions
  • Ensure all ticketed/donated revenue is captured in Tessitura systems and reported correctly
  • Ensure bills for payment are properly documented, approved and recorded correctly.
  • Cut checks
  • Monitor and distribute corporate credit card balances.

Qualifications and characteristics

The Controller will be an experienced, professional performing arts executive with a specialization in financial control and administration. This experience will be demonstrated through years of progressively significant positions and relevant educational credentials.

Specifically, the ideal candidate will possess the following skills and experiences:

  • Recognized expertise in financial controls, planning and strategy, accounting systems, administration, and credit relationships
  • Knowledge of the performing arts sector.
  • Experience working with union contract payroll, point of sale (POS) systems, e-tides on-line remittances for taxes, grant reporting, government funding.
  • Proficiency with QuickBooks, Microsoft Excel, Word, PowerPoint
  • Ability to negotiate with vendors, consultants, and service providers
  • A demonstrated ability to work as part of a highly motivated, energetic and innovative team
  • Proven ability to manage a staff of financial, operations, and systems oriented professionals
  • The temperament and consensus-building personality to work with department heads to develop and maintain realistic budgets
  • Strong analytical skills
  • A knowledge of public financing and experience working with governmental and quasi-public development agencies
  • The confidence and innate intelligence to work with and support the activities of a board composed of business leaders and community advocates

The successful candidate will be a mature, business-oriented individual who possesses strong communication skills and political acumen. The successful candidate will see this position as a challenge and will help AWAACC continue to successfully serve the local/national community. This person should have a clear personal “vision” that matches the organizational mission of AWAACC: an innovator, a forward thinker, and a leader in the arts management profession.

AWAACC is an equal opportunity employer.

Job Type: Full-time

Experience:

  • Accounting: 5 years (Required)

Benefits offered:

  • Health insurance
  • Dental insurance
  • Retirement benefits or accounts