Head of Archives and Special Collections

Loyola Notre Dame Library - Baltimore, MD (30+ days ago)4.5

The Loyola Notre Dame Library (LNDL) seeks an imaginative and innovative leader who will articulate a clear vision for a unit that includes the university archives and special collections of Loyola University of Maryland and Notre Dame of Maryland University. The successful candidate will be an individual who is creative, flexible, and enthusiastic about serving the two communities by expanding access and promoting the use of collections through classroom instruction, outreach, public presentations, tours, and exhibits. The individual in this position will be responsible for supporting the universities’ educational missions, alumni relations, record retention priorities and fundraising, as well as the broader scholarly community.

Position Responsibilities:

  • Provides vision and leadership in directing and managing the programs and operations of Archives and Special Collections.
  • Sets goals, identifies resources needed, and cultivates opportunities for collaboration.
  • Supervises, trains, and evaluates a full time processing archivist, volunteers and student workers describing and redefining positions as necessary.
  • Develops programs and services to acquire, process, curate, and provide access to special collections and archives in a variety of formats.
  • Collaborates with faculty to teach the use of primary source materials, support digital scholarship initiatives, assess student learning, and makes the collections accessible by way of new and innovative strategies.
  • Partners with campus stakeholders to develop innovative ways to use the collections.
  • Creates a program to support born-digital archives.
  • Participates in the planning, maintenance, accessibility, and sustainability of digital projects.
  • Evaluates potential donations for inclusion in archives and special collections.
  • Coordinates outreach events, receptions, and special viewings of archives and special collections materials.
  • Partners with campus constituencies to develop and implement a program of records management and retention.
  • Develops assessment strategies and conducts ongoing assessment using a variety of methods to determine the effectiveness of services.
  • Identifies, writes, and participates in grant proposals and projects.
  • Perform liaison duties to promote services and resources to faculty.
  • Perform other duties as assigned

Required Qualifications:

  • MLS or equivalent from an ALA-accredited program with an emphasis in archives and records management
  • Minimum of 3-5 years of progressively responsible experience in a college or university archive/special collections
  • Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools and finding aids
  • Demonstrated ability to supervise and mentor
  • Knowledge and/or experience developing digital collections
  • Knowledge and/or experience employing digitization practices to enhance archives and special collections
  • Knowledge of current metadata standards used for describing digital materials such as image, text, sound, and video
  • Knowledge and/or experience with archival collection management systems, e.g., ArchivesSpace, Preservica, etc.
  • Experience with content management systems, such as Omeka and Wordpress
  • Excellent oral and written communication skills
  • Commitment to building strong relations between the library, academic departments at both universities, the two university communities, and external communities
  • Evidence of well-developed organizational, time, and project management skills.
  • Ability to move and / or lift up to 40 lbs with or without accommodation

Preferred Qualifications:

  • Experience with library preservation/conservation techniques and digitization, digital preservation practices and standards
  • Familiarity with institutional repositories or ContentDM, EAD, Web harvesting, APIs.
  • Successful grant writing experience
  • Experience organizing and mounting exhibits
  • Ability to cultivate and maintain effective relations with donors
  • Experience with promoting collections through social media
  • Familiarity with copyright and intellectual property issues

About the Library:

The Loyola Notre Dame Library, located in northern Baltimore City, is a member of the University System of Maryland and Affiliated Institutions and serves Loyola University Maryland and Notre Dame of Maryland University. The library serves as an integral part of the campuses by providing information services and resources to support the academic programs and educational concerns of the two institutions. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning. Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a student population of 6,160 FTE.

The Library offers an excellent benefit package that includes medical, access to dental, life, disability insurance, and TIAA‐CREF retirement. Librarians also receive support for professional development. Successful candidates will be subject to a pre‐employment background check.

The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age.

Application Procedures: Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) work-related references with “Head of Archives and Special Collections” in the subject line to Lorena Dion, Administrative Operations Coordinator.

Job Type: Full-time


  • archives/special collections: 3 years


  • Master's