UVU is seeking admin support for the Center of Constitutional Studies to perform and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities. Some of which require advanced or specialized knowledge and skills, such as budget administration, facilities scheduling, inventory control, specialized record keeping, travel planning, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and special events as appropriate. Trains and orients new employees.
The Center for Constitutional Studies is a nonpartisan, academic institute that promotes understanding of the U.S. Constitution through scholarship, initiatives, and a robust schedule of conferences, symposia, and lectures. The Center’s past guest speakers include Pulitzer Prize winning authors and historians, David McCullough and Gordon Wood, former Utah Supreme Court Justice, Dallin H. Oaks, Senator Mike Lee, and former Homeland Security Secretary Tom Ridge. The privately funded Center is preparing a new generation of students, teachers, citizens, and leaders with a rich understanding of and deep commitment to the founding principles of the United States.
In support of the Center and its mission, the Administrative Support III – CCS will:
Perform advanced and confidential administrative support duties, including composing routine correspondence; preparing meeting agendas and taking meeting minutes; and, obtaining information requiring factual understanding and knowledge of policies/procedures of both assigned and work-related areas.
Perform standard administrative support duties, including receiving and assisting visitors to the Center; answering phones; resolving administrative problems and inquiries; and, maintaining schedules for the Center and, as needed, its staff.
Proactively discover and implement solutions that increase operational efficiencies and effectiveness.
As part of these standard and advanced administrative duties, the Administrative Support III – CCS will:
Coordinate and facilitates meetings, program functions, and special events as appropriate.
Regularly review all budgets and financial activity with the Executive Director.
Train and orient student employees.
Coordinate the preparation and submission of various reports, including timecards, ePAF’s, new hire paperwork completion and submission, requisitions, purchase orders, index tracking and reconciliations, budget balances, etc.
Establish, update, and maintain the Center’s files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures.
Maintain and update databases, records, and/or other documents.
Develop and maintain data and perform routine analysis and calculations in the processing of data for recurring internal reports.
Collaborate with numerous on-campus and off-campus entities to coordinate large conferences/guest speakers and activities.
Arrange travel for the Center’s staff and invited guests, including airfare, hotels, and ground transportation.
Graduation from an accredited institution with a bachelor’s related to the Summary of Duties or any combination of education and/or experience totaling four years.
Knowledge, Skills and Abilities
Knowledge of best practices in events, communications, correspondence, and appropriate matters of etiquette in various circumstances.
Knowledge of computer systems and software essential to the completion of assigned duties.
Skills in office methods, techniques, practices and procedures.
Skills in the preparation and interpretation of reports, charts, graphs, and tables.
Strong skills in interpersonal, problem-solving and decision-making skills.
Exceptional skills in customer service orientation and phone etiquette.
Skills in the use of computers and computer software applications including word processing,
Skills using spreadsheets, email, internet, databases, and presentations.
Ability to maintain confidentiality at all times.
Ability to plan and anticipate potential changes and act accordingly.
Ability to communicate effectively and follow oral and written procedures and instructions.
Ability to effectively engage people from a wide variety of backgrounds, circumstances, and cultures.
Ability to maintain confidentiality at all times.
Ability to perform a variety of administrative support duties with minimum supervision.
Ability to learn and effectively use new computer programs and applications.
Ability to proactively solve problems and increase operational effectiveness.
Minimum qualifications plus 2 years of experience in university or non-profit administration.
Work is normally performed in a typical interior/office work environment.
No or very limited exposure to physical risk.
No or very limited physical effort required.
Employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
UVU offers an excellent benefits package which includes a generous leave policy, 12 paid holidays, affordable medical and dental insurance options, life and AD&D insurance, tuition waiver (undergraduate resident) for employee and dependents and substantial employer contribution to a retirement plan.
Pay Range $27,592 - $34,490