The Administrative Specialist II is responsible for fulfilling overall clerical duties. This position provides secretarial and reception support for the department. This position is governed by state and federal laws and agency/institution policy.
Job Duties and Responsibilities
Researches various data storage and/or computer records to obtain information and compiles data for reports. Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor. Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures. Performs other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of record keeping procedures. Knowledge of the principles and practices of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.
Required Education and/or Experience
The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Education and/or Experience
Minimum qualifications include high school diploma or equivalent plus one year specialized training in the secretarial field. Three years of secretarial experience required; knowledge of Microsoft Word and Excel; working knowledge of Banner preferred.
University, Campus, and Community Description
Founded in 1907, UCA has an enrollment of approximately 11,500 students. The university offers more than 75 undergraduate and more than 50 graduate certificate and degree programs, including doctoral programs in five disciplines. The student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions in scholarship and creative activities. The campus is widely acclaimed for its beauty. UCA is located in Conway, Arkansas, a thriving city of approximately 60,000 in central Arkansas, and thirty minutes from Little Rock. Conway is home to several major industries, two private colleges, an excellent public school system, and strong private K–12 schools. Residents have easy access to the Ouachita and Ozark National forests and pristine wildlife areas near the Buffalo National River.
Desired start date
Position Summary and Qualifications
Physical Demands Checklist
Posting Detail Information
Background Check Statement
This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.