Overview
We are seeking a dynamic Event Manager / Coordinator to join our team and assist in planning and executing various events. The ideal candidate will have a passion for creating memorable experiences and ensuring seamless execution of all aspects of high-quality branded experiences for Luxury Brands.
Duties
- Assists in all aspects of Corporate Events; Sales Meetings, Product Launches, Tradeshows, Video Conferences, Hybrid Events
- Plan, organize, and coordinate all aspects of events from start to finish
- Manage event budgets, fill out vendor forms, contracts, COIs
- Research and coordinate with vendors, get competitive bids, negotiate contracts for vendors including: Locations, Djs, videographers, photographers, editors Voiceover Artists, Audio-Visual, Caterers, Models, Furniture Rentals, Props, Event Staff, Live Entertainment, Set up crews etc.
-Coordinate Run of Show timelines based on event calendar and track progress of projects.
-Administrative duties on QuickBooks, Excel, Google docs including: estimate generation, invoicing, purchase orders, and any other duties that may arise.
-Travel to event site to survey locations, oversee installation and dismantle, coordinate with the vendors, and manage client requests as needed.
-Provide direction to vendors during setup days and monitor progress.
- Manage Change Orders
Experience
- Proven experience in event planning and coordination
- Strong organizational skills and multitasking abilities with attention to detail
- Excellent communication and negotiation abilities
- Sharp creative eye
- Working with and Understanding Luxury Companies
- Ability to deliver exceptional guest services
-Ability to work well under pressure and meet tight deadlines
Job Types: Full-time, Part-time
Pay: $250.00 - $600.00 per day
Benefits:
- 401(k)
- Health insurance
- Retirement plan
Experience:
- Event planning: 2 years (Required)
- Organizational skills: 3 years (Required)
Work Location: Hybrid remote in New York, NY 10016
