Full Job Description
The REACH Program of Evergreen Treatment Services works with individuals struggling with homelessness and addiction to help them achieve stability and improved quality of life. Through outreach, engagement, and ongoing relationships REACH focuses on reducing harm and supporting healing. REACH bridges gaps and supports client autonomy by helping individuals access essential resources such as housing, health care, entitlements, and treatment.
The REACH Team is passionate about creating a hospitable and welcoming environment for all people while providing quality services on an individually tailored basis to our clientele. The REACH program values diversity, is committed to racial equity and social justice, and appreciates hard work, creativity, and a good sense of humor.
Under the general supervision of the HR Manager, the Full -Time Temp to Hire HR Payroll Assistant - REACH position is responsible for assisting the HR Payroll Specialist within the REACH department. The position is responsible for Payroll functions to include preparing payroll reports and statistics reflecting all payroll activity. Position will assist in maintaining all related accounts and records of reimbursements, expenses and tax payments. Prepares, files and/or reviews payroll tax returns and other reports to government agencies.
This position serves as a critical part of the Human Resources team as the liaison for the REACH department with respect to the payroll functions and subject matter expert for the agency’s HRIS system. They will support the HR Payroll Specialist and the department in creating accurate and timely financial records. This position will partner with other members of the Human Resources and REACH Department to ensure accurate records and processes regarding all payroll matters.
The nature of this position is fast-paced, multi-tasking, extremely detailed responsibilities at any given time.
Job Functions (May Include):
Responsible for payroll process of the REACH department and ensures that entries are submitted in an accurate and timely manner.
Addresses questions, concerns and is generally a subject matter expert of the agency HRIS system (Paylocity).
Assists HR Payroll Specialist with various key parts of the payroll batch process.
Substantiates financial transactions by periodically auditing documents.
Maintains internal controls by following policies and procedures.
Maintains financial security by following and enforcing established internal controls.
Assists with audit and tax preparation by outside contractors as necessary.
Assists with reconciling financial discrepancies by collecting and analyzing account information.
Complies with federal, state, and local financial requirements by studying existing and new legislation, enforcing adherence to standards, and advising management on needed actions.
Assists in preparing financial reports by collecting, analyzing, and summarizing account information and trends.
Maintains confidence and protects operations by keeping financial information confidential.
Other duties as assigned.
Bachelor’s degree in accounting or equivalent number of years of practical experience (minimum 2 years of direct payroll experience).
Minimum 2 years of direct payroll experience. Work experience with general bookkeeping and financial statement preparation may be substituted. Demonstrated experience with payroll software is also required.
Demonstrated experience with payroll software and spreadsheets such as MIP and Excel.
Computer literate, with intermediate knowledge of Microsoft Office Suite, as well as a high level of initiative in keeping current with technological change
Ability to prioritize workload and activities of self and complete tasks in a timely and efficient manner
Ability to develop and maintain budgeting and accounting systems that function in a transparent manner
Experience in or knowledge of non-profit organizations
Dependable, able to work under pressure; receptive to change, willingness to learn, cooperative approach to problem-solving