Staff Accountant

Ranmar Development Inc. - Tampa, FL (30+ days ago)


RANMAR BOOKEEPING ACCOUNTING POSITION:

  • Answer phones-take detailed messages; check faxes and emails 3 times a day.
  • Open all mail - DATE STAMP ALL MAIL AND EVERYTHING THAT COMES INTO THE OFFICE! Distribute accordingly.
  • Mailing - Regular S. mail FedEx, courier, etc.
  • Office depot orders - maintain inventory of all office supplies.
  • All word processing, correspondence, faxes, leases, contracts, spread sheets, etc.
  • Filing:
  • Keep file room organized, box up closed out jobs, and make sure files are updated.
  • Filing includes but not limited to set up Job file, job book (for Jon) Subcontract packages, all paid invoices (also mark paid) and sub files, tenant files etc. Scan all leases, contracts etc. and file accordingly.
  • Create folder with job # and name.
  • Create sub folders (AutoCAD faxes, job information, letters, owner information, subcontracts, permit information, transmittals.
  • Scan documents and file in computer
  • Accounting:
  • Accounts payable-set up PO in house and field, file invoices /statements in white box as they come in. Match all invoices/ statements with delivery tickets-input into computer. Prepare sub packages to go to Melvin for approval of work. Verify all information is correct and in order and insurance and licenses are current then input into the computer. Verify all math is correct and everything is signed. Check for “Notice to Owners” and make sure releases are turned in. It is your responsibility to collect match up, code and enter with correct codes and job numbers in computer.
  • Receive and post in Gemini.
  • Receive and update job draws. Make sure copies in file are marked paid.
  • 5th of the month procedure.
  • Oversee 10’s; Make sure all bills are paid on time
  • Due dates checklist weekly.
  • Work and post in Yardi for all Property Management Companies.
  • Posting and receiving rents each month.
  • Set up and maintain all vendor files in Yardi.
  • Figure and bill quarterly management fees from all companies to Ranmar.
  • Sales tax for all companies.
  • Balance all checking accounts monthly-give Kathy copies of all statements. Fill out spreadsheet and verify that all accounts have been accounted for.
  • Create job.
  • Set up subcontracts, change orders, and PO’s in Gemini.
  • Backup Gemini and Yardi each month, closeout Transfer jobs in Gemini each month before closing out month.
  • Gather all end of year paperwork for accountant. Work with Jon and Kathy to submit to accountant.
  • Quench:
  • Post liquor inventory in QuickBooks.
  • Post all invoices.
  • File
  • Subcontractors:
  • Send out plans to the electrical company.
  • Send out all plans to buy-out all divisions.
  • Prepare and execute purchase orders and change orders.
  • Order material.
  • Keep Subcontractor log up to-date.
  • Email Jon & Kathy on Thursday’s when drafts are complete.
  • Forward emails to Melissa from subs or vendors.
  • Tenants / Owners / Companies
  • Create and update rent rolls on monthly bases.
  • All correspondences to Tenants as needed.
  • CAM increases notices and spreadsheets.
  • Setting up budget for each building each year.
  • Bill annual assessment fees for OTC & BBC Property Owners Association.
  • Keep up with all maintenance calls from Tenants and schedule accordingly. Keep log up to-date.
  • Other:
  • Create and Maintain all loan files and loan spreadsheets.
  • Maintain key box and key list.
  • Insurance log.
  • 2nd in line to answer phones.
  • Set up electrical layout number for unit-work with Jon on this.
  • Get with owner on color selections.
  • Make sure all plans are up to date and distributed accordingly.
  • Phone back up – 3rd in line (Order of phone – Wesley, Melissa, then you)
  • Cover lunches.
  • Order dumpsters, port-o-lets (empty and return) in conjunction with Jon & Melvin.
  • Prepare permit packages under Jon direction.
  • Put order together for all paper and ink cartridge needs for plotter and order from Nationwide Data Systems.
  • Monitor all Cad room machines and make sure they are used and maintained properly.
  • Assist Jon, Kathy and Randy as needed.
  • Assist Melvin in ordering materials for the field.
  • Prepare job list sand distribute.

Job Type: Full-time

Experience:

  • Bookkeeping: 1 year