Business Office Manager

Heritage Woods of Benton - Benton, IL3.5

30+ days ago

Summary Description

Under the direct supervision of the Administrator, the Business Office Manager manages all accounts receivable, accounts payable, payroll, and other assigned duties. He/she ensures that the financial system is accurate, efficient, and in accordance with professional accounting practices and government regulations.

Essential Position Functions

The Business Office Manager performs or supervises collection of accounts receivable, including calculation of monthly fee arrangement and payment collection at time of move-in, monthly and at discharge.
Maintains records of residents’ current status with Medicaid approval process.
Inputs billing information to IDPA and the handling of turnaround documents for the billing of Medicaid including the collection and processing of LINK cards.
Collection of accounts payable invoices and processing them for payment by calculating time on time cards.
Collecting time worked information, and the processing of payroll.
Assists in the general orientation of new employees including the initiation of personnel and health records.
Maintains personnel files and facilitates other Human Resource support functions such as: new hire/termination paperwork, benefit enrollment and payroll set up.
Maintains documentation for resident files and oversight of resident financial files.
Performing duties as a member of the Marketing Team.
Maintain a safe working environment and adhere to facility safety program at all times.
Other duties as assigned.
Work Environment

In accordance with the minimum necessary standards, workforce member may only access Protected Health Information (PHI) to perform specific position duties as listed in the position description. In accordance with the minimum necessary standard this workforce member will be authorized to have access to Resident Name, Demographics and Scheduling Information and Entire Resident Billing Record.


Any combination of education and experience providing the required skill and knowledge for successful performance. Typical qualifications would be equivalent to:

Two years experience as full charge bookkeeper;
Four years accounting degree or two years accounting degree with two years experience

Valid driver’s license and driving record in good standing as determined by Insurance carrier.

Planning, organizing, and completing assigned work; meeting deadlines; proficient in the use of 10-key adding machines by touch; accuracy under narrow time limitations; communication with employees, residents, families, and home office personnel; supervise receptionist, accounts receivable clerk, accounts payable clerk, and payroll clerk if positions exist; satisfactory oral and written communication skills; familiar with proper telephone etiquette; able to resolve conflicts and problems; and meet health assessment requirements – including a two-step mantoux test.