Job Summary
The Harvard Belfer Center Project on Managing the Atom (MTA) is looking to hire a Project Coordinator to perform various administrative and managerial duties to support the project principal investigators, staff, and fellows. Located in the Belfer Center for Science and International Affairs at Harvard’s Kennedy School of Government, the Managing the Atom project is a multi-year, interdisciplinary research and policy outreach effort to address key strategic issues related to the future of nuclear weapons and nuclear energy. For more information, visit the project website: https://www.belfercenter.org/project/managing-atom www.managingtheatom.org
Position Description
Reporting to the Executive Director, the program coordinator will perform the following duties.
1. Overall coordination
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Serve as the first point of contact and source of information for students, staff, faculty, and external inquiries, as well as communication with listserv recipients.
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Maintain and update the shared folders and documents.
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Maintain and update the project management portfolio, including tracking the implementation status of various projects and upcoming deadlines for deliverables.
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Act as the first point of contact for Belfer Center and other Belfer/HKS projects and any MTA-related administrative questions.
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Manage staff travel and process reimbursements in a timely fashion.
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Maintain the MTA website.
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Provide general project office management and coordinate all supply and repair requests for One Brattle 5th floor offices (assigned to MTA).
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Help to organize in-person and virtual meetings.
2. Grant coordination
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Help to create MTA financial reports and forecasts and to manage MTA budgets.
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Help to draft funding proposals and narrative and financial reports to donors.
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Track progress on MTA grants and deadlines for foundation reports.
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Support fund-raising efforts as instructed by the Executive Director.
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Support the process of preparing publications.
3. Research Network on Rethinking Nuclear Deterrence coordination
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Support working group 1 (Mitigating pathways to nuclear war) and working group 4 (Beyond Nuclear Deterrence), including organizing international and domestic workshops and meetings, managing honoraria, and expense reimbursements.
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Support the Executive Director in convening the Council of the Research Network and promptly circulating information to all network members.
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Work closely with the communication focal point to collect the necessary information to produce a quarterly newsletter.
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Support the Executive Director in the management of the sub-awards.
Basic Qualifications
- At least 2 years of administrative experience.
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Demonstrated knowledge of Microsoft Office, especially Word, Excel, and PowerPoint.
Additional Qualifications and Skills
- Accuracy in work, attention to detail, and the ability to prioritize tasks.
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The right candidate must have good problem-solving and interpersonal skills, excellent organizational skills, and an ability to balance competing priorities and manage time in the face of numerous tasks/projects.
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Experience in an academic setting is a plus.
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Willingness to complete several “foundations of research administration” courses and to learn Grants Management Application Suite (GMAS), salesforce, Buy-2-Pay, and equivalent platforms.
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Bachelor's Degree preferred.
Additional Information
Please apply online with a cover letter, resume or CV, and the names and contact information of 3 references. Candidates may be requested to submit a transcript (an official copy is not required).
This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal.
Learn more about our work culture and see yourself at Harvard Kennedy School.
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Salary Range: $59,041 - $93,075
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
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Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
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Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
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Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
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Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
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Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration
Department Office Location
USA - MA - Cambridge
Job Code
403134 Coordinator I
Work Format
Hybrid (partially on-site, partially remote)
Union
55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening
Identity
Schedule
9-5 Monday through Friday
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
