Office Administrator (Multiple Openings)

The Seminar Network - Arlington, VA

Full-time
Overview
You take pride in helping to keep the ship running smoothly. Organization? You wrote the book. You perform best when the pressure is on, keeping your cool as you flex and adjust with the dexterity of an ergonomic office chair.

Smooth sailing doesn’t happen by accident, and careful planning and prioritization is critical to your organization’s efficiency and success. Even the tiniest of details deserves your attention, and you take pleasure in checking “complete” on tasks both big and small. You drive change by developing new processes to streamline the way things are done, which allows you the opportunity to grow your contribution.

Being challenged in a fast-paced environment is as critical to you as the smallest detail in a carefully crafted email. And though you can handle your own, you’re not a lone wolf. You excel best in a supportive, team-based culture.

Join us and you’ll find fulfillment in helping others achieve success!

Your Responsibilities Include

Coordinating and communicating with key points of contact to ensure guests’ needs are met with a high degree of professionalism and hospitality
Managing phone calls for a large organization by connecting the caller to the correct point of contact, taking and delivering messages, and answering frequently asked questions
Managing kitchen and office supplies, including vendor relationships, ordering, inventory, deliveries, stocking, invoicing, and aesthetics of supplies throughout the space
Discovering customer needs to effectively implement the best solutions, improve response times, and lead to better results
Managing mailing and shipping processes, including outgoing shipments, mail and package deliveries and distribution, package and supply storage organization, and invoicing
Managing workspace setup for employees, including office supplies, IT equipment, and informational packets
Acting as liaison between the security team, staff, and guests to ensure that sites remain secure, including management of key and access card inventory and record keeping
Managing business card vendor relationships, ordering, deliveries, and invoicing
Managing print solutions, including maintenance and troubleshooting, vendor relationships, and supply refills
Managing aesthetics of common areas, including lobbies, collaboration space, conference rooms, kitchens, and print areas

Knowledge and Skills You Bring to the Organization

Experience in operations, facilities, executive administration, reception, or hospitality in a fast-paced setting
High degree of professionalism
Excellent oral and written communication skills
Entrepreneurial drive in transforming processes to improve results
Customer focus mentality and ability to anticipate customer needs
Ability to adapt to changing circumstances
Take initiative to meet deadlines
Strong organizational skills and ability to multi-task
Excitement for the ideas of a free society
Proficiency with Microsoft applications including Outlook, Word, Excel, OneDrive, and SharePoint

Standout Candidates May Also Bring

Accounts payable knowledge or ability to learn quickly

About Us

We work with: Nonprofit leaders at over 100 community-based groups. Over 700 of the country’s most effective business leaders and philanthropists. Over 1,000 professors at 350 universities. Tens of thousands of K-12 teachers. And millions of grassroots activists in 35 states. We’ve united to move toward a society where people succeed by helping others, so that everyone has the opportunity to realize their extraordinary potential.

Our Values

Working at The Seminar Network is different from many other organizations. We have a relentless commitment to a culture based on a business philosophy called Market Based Management® (MBM®). Informed by the principles that allow a free and open society to flourish, MBM® prepares individuals to innovate, improve, and transform while fostering a healthy, growing organization that creates long-term value for its clients and supporters and fulfillment for its employees.

We believe that diversity in experiences, perspectives, knowledge and ideas fuels creativity, broadens knowledge, and helps drive success. That’s why we’re proud to be an equal opportunity employer and strive to treat all employees with honesty, dignity and sensitivity. We welcome all qualified applicants regardless of race, color, national origin, ethnicity, religion, sex, pregnancy, sexual orientation, gender, gender expression or identity, age, disability, veteran status, marital status or any other legally protected class.