Administrative Assistant -Temporary

University of Massachusetts Medical School - Shrewsbury, MA4.2

Temporary
Overview
Temprite Services is a division within the University of Massachusetts Medical School, Human Resources, which offers various levels of temporary support for departments within the institution as well as our affiliates.

Numerous opportunities available: Temporary 40 hour a week positions; Temporary 20 hour a week positions

Responsibilities

MAJOR RESPONSIBILITIES:
Coordinate and perform varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures
Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports
Communicate confidential information to senior administration and external sources
Assist the Department Head in preparing and reconciliation of budgets
Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display
Answer phones and screens calls. Provide information and responds to questions
Greet visitors; ascertains their needs and provides information as required
Arrange and schedule meetings. Record, prepare, and distribute minutes
Arrange travel logistics and coordinates schedules. Complete travel advance and authorization forms. Submit voucher forms with appropriate receipts and information for reimbursement. Maintain travel records
Review mail, highlights action or important items and attaches relevant files or information for review. Respond to routine correspondence. Draft responses to more complex correspondence
Maintain confidential personnel files
Perform other duties as required

Qualifications

REQUIRED QUALIFICATIONS:
Associate’s degree in Business, or equivalent experience
3 years of office experience
Proficient in Microsoft Office products
Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
Ability to prioritize and problem solve