The Senior Project Manager reports to the Director for the Project Advisory and Coordination Team within the Results Management Office of the Medicaid and CHIP Services (MCS) Department. Performs complex (senior level) project management activities and other tasks related to the implementation of highly complex, highly visible federally and state directed initiatives. The Senior Project Manager utilizes accepted project management methodologies to track and facilitate on-time, on-scope, on-budget, and high-quality project deliverables. The Senior Project Manager is responsible for developing work plans; monitoring the progress and schedule of projects; managing risks and issues; communicating with project stakeholders, management, and other relevant parties. This individual manages and mentors other project managers. The Senior Project Manager is responsible for engaging key stakeholders, managing stakeholder expectations, and maintaining positive relationships with other partnering departments within MCS or other areas of the agency. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
(40%) Develops and manages highly complex projects for MCS Department. Initiates, oversees, and evaluates projects using accepted project management methodologies. Coordinates the initiation and planning of projects; establishes project performance metrics, monitors the progress and schedule, scope, budget, and quality of projects; identifies and manages project risks/issues; and implements stakeholder engagement and communications with project stakeholders, management, and other relevant parties. Develops and maintains complete project documentation.
(20%) Works collaboratively with other project managers, program staff, and external partners to ensure project requirements, operational impacts, and inter-dependencies are identified and monitored. Participates in cross-program and multi-agency governance forums and workgroups. Effectively coordinates and facilitates the execution of projects and development of project deliverables across HHS organizations and agency departments (HHSC IT, legal, finance, etc.) and external partners/entities, including but not limited to, advisory committees, agency contractors, state and federal oversight agencies, and provider and member associations.
(20%) Provides project reporting and status updates to the project sponsors and MCS leadership. Actively manages, addresses, and escalates risks and issues to maintain the project on schedule, on budget, and within scope and quality expectations. Escalates major risks and/or project implementation issues to the project sponsor and MCS leadership and informs on response approach to mitigate, eliminate, or avoid risks and issues.
(15%) Provides advanced research, assessment, analysis, and evaluation of federal and state regulations, legislative bills, and agency initiatives to make project recommendations to the project sponsor and MCS leadership. Facilitates the gathering of information and data to support project decision making for leadership. Synthesizes and summarizes information to report on recommendations to leadership. Develops and provides presentations and reports to leadership, and internal and/or external stakeholders, as appropriate.
(5%) Provides guidance and technical assistance to internal HHSC and other HHS staff related to MCS initiatives. Performs other duties as assigned.
Knowledge Skills Abilities:
Registration or Licensure Requirements:
- Knowledge of federal and state Medicaid and CHIP laws, regulations as well as federal laws and legislation.
- Proven skills in analyzing and evaluating complex federal and state legislation, program, policy, information technology, and operations issues.
- Advanced project management skills and ability to establish project goals and objectives.
- Experience in implementation of complex Medicaid and CHIP initiatives.
- Proven ability to manage complex initiatives with independent judgment including addressing changes in project timelines, scope, and budget.
- Able to analyze complex information and develop plans to address identified issues.
- Skill in synthesizing, analyzing and evaluating highly complicated and technical information and translate it easily understandable and concise documents and oral presentations for agency execution, elected officials and the public.
- Skill in identification of project risks and gaps and able to develop creative and workable solutions to complex problems and policy issues.
- Skill in interpersonal relationships, including the ability to work with people under pressure, negotiate among multiple parties, resolve conflicts, and establish and maintain effective working relationships with various level personnel in governmental entities.
- Proven negotiation and facilitation skills.
- Proven ability to apply independent judgment in making critical decisions.
- Ability to lead and work cooperatively in a team environment.
- Ability to innovate and continuously improve workplace practices and processes.
Project Management Professional (PMP) certification preferred.
Initial Selection Criteria:
- Graduation from an accredited four-year college. Position related experience may substitute for college degree.
- Application submissions showing a minimum of three years’ experience as a project manager, project coordinator, or program specialist working for a large and complex organization;
Application submissions showing at least three years’ experience leading multi-year projects (costing/budgeted for more than $1M).
- Experience managing projects in the healthcare or public health industry, Medicare, or Medicaid, preferred.
- Must be willing to work hours other than 8-5.
Requisition # 460415
In Basket Exercise
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In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.