Executive Assistant

Malnove Incorporated of Florida - Jacksonville, FL4.0


Job Description

Malnove Inc. of Nebraska, a family-owned, nationwide folding carton manufacturer, seeks a Executive Assistant for its Jacksonville, FL based office. We have an immediate opportunity for a high caliber professional who will support the President, VP of Procurement, VP of Manufacturing, CFO, EVP of HR and local Plant Management.

Does this describe you?

  • You relish in new challenges; relentlessly focusing on delivering high quality of service, improving the experience of those around you.
  • You are widely trusted; you keep confidences, can admit mistakes with the goal of improvement.
  • You have a demonstrated ability to rely on strong business acumen, problem solving skills, critical thinking skills.
  • You are a go-getter with strong planning and prioritization skills; you can manage time effectively to accomplish assigned tasks.
  • You are committed to service and understand how to balance multiple priorities; you can manage up and establish effective relationships with executives by gaining their trust and respect.

If this fits you, then consider all that Malnove has to offer! Our company has 68 years of success driven by our Associates’ fierce commitment to partnering with our customers and providing value-added solutions to meet their needs now and tomorrow.

The Job

The Executive Assistant is responsible for providing administrative support to executive leaders in a wide range of activities, included but not limited to:

  • Providing support to the executives including
  • Making all travel arrangements (airline, hotel, car reservations; shuttle services).
  • Arranging meetings and locations including inviting participants, negotiating meetings spaces, obtaining meals, and ensuring materials and equipment are available for the meetings.
  • Handling phone calls, mail, and various requests to the executives, and routing appropriately if needed.
  • Maintaining electronic and hard-copy files including contacts information, reports, contracts / agreements, and other documents.
  • Collecting, preparing and / or distributing information / reports as needed (e.g., financial reports, budgets, collateral report, manning reports, equipment lists, various usage reports, meeting minutes, etc.) internally and externally (i.e., bank).
  • Completing and/or reconciling expense reports for executives.

The Successful Candidate must possess the following experience:

  • 2 Years of experience as an Executive Assistant
  • Intermediate proficiency of Microsoft Office Suite: Outlook, Excel, Word, & PowerPoint
  • Strong verbal and written communication skills
  • Strong Problem Solving skills
  • Ability to multi-task and work with a sense of urgency
  • Ability to work independently, with little direction
  • Advanced ability to prioritize and organize required tasks to meet deadlines
  • Experience dealing with highly confidential information

Malnove offers a business casual office environment, strong work-life balance, top salary, yearly bonus opportunity, company-paid std, ltd, life insurance, matching 401K and an Associate centric work environment.

We Are Malnove

We are the driving force behind the packaging of brands like Kind Bar, Lipton Tea, Dove Soap Bar, Hostess and hundreds more. We execute on the design and manufacture paper boxes in the most extraordinary way...from large rolls of paper weighing over 3,000 lbs, we print, cut, fold and glue the boxes you find on grocery store shelves.

Malnove is the largest independent folding carton manufacturer in the US and is committed to delivering total packaging solutions. Founded in 1948, in Omaha NE, Malnove currently serves all 50 states and Puerto Rico. Production facilities are strategically located in Jacksonville, Florida; Omaha, Nebraska; and Salt Lake City, Utah; with sales offices throughout the country.

Our Values

We Are Passionate– We approach our work with drive and intensity. We align with others that have the same heart to do whatever it takes to serve our customer and drive our business towards success.

We Are Creative and Evolving–We are constantly evolving to get better in everything that we do. We embrace improvement and consider ourselves a learning organization; progressing and continually adapting, scaling and improving.

We Are Committed to Service– We are hard-wired to serve; positively influencing and impacting each other, our communities, and our customers.

We Are Driven to Lead– We have a deep desire to out-pace our competition and strive to be the best.

We Are Family– We are committed to reinforcing trusting relationships as we work through challenges, looking out for one another and celebrating wins together.

Malnove is a Drug-Free & Tobacco Free workplace

Job Type: Full-time

Salary: $40,000.00 to $50,000.00 /year


  • Outlook calendar: 1 year (Preferred)
  • executive support: 1 year (Preferred)
  • Executive Assistant: 5 years (Preferred)
  • Office 365: 1 year (Preferred)


  • High school (Preferred)