Program Specialist

US Legislative Branch - Washington, DC4.2

This position is located in the Collections Management Division (CMD), Preservation Directorate, Library Services.

The position description number for this position is 368518.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

The position independently provides program management, evaluation, and oversight for major library collections inventory and collections maintenance programs. Identifies, monitors, and performs unusual and complex assignments which require in-depth knowledge of agency policies and procedures and a thorough understanding of the service unit's mission and strategic goals.

Independently applies a wide-range of qualitative and quantitative methods used to evaluate the effectiveness of the programs and operations in meeting established goals and objectives. Provides guidance based on analyses of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs. Makes authoritative recommendations to resolve, implement, and/or manage program issues. Reviews and conducts complex analyses, evaluation, or investigations in support of organizational programs, systems and processes, including areas where definitions, methods, and/or data are incomplete, controversial, or uncertain. Develops detailed plans or methods to accommodate new or changing program requirements.

Provides expert analysis to management that encompass strategic programmatic milestones, schedules, and budgetary resource planning and execution required for effective management, operations, and decision-making in support of the annual budget and planning initiatives for CMD. Keeps Director informed of current budget policies, procedures and processes.

Receives budget guidance from the Office of the Chief Financial Officer (OCFO), analyzes and summarizes it into useful guidance for division management and staff in preparation of fiscal year requirements. Develops, coordinates, and issues budget guidance with instructions to division management and staff for preparation and submission of financial program data. Provides interpretations of financial reports, statements, and data that point out trends, identify deviations from service unit goals and targets outlined in the service unit strategic plan. Uses systems and databases to monitor, track, and report on CMD program obligations and expenditures.

Serves as Contracting Officer Representative (COR). Analyzes requirements, writes statements of work or specifications, and ensures all guidelines of the agency and service unit are followed. Monitors and evaluates services according to technical criteria; tracks deadlines and deliverables for multi-year contracts such as indefinite delivery/Indefinite quantity (IDIQ) for collections inventory management and other services. Determines the appropriate contract principles and practices such as pricing; provisions; acquisition method; documentation; and clarity of contract terms. Provides advice and guidance on contract acquisition management requirements, development and administration. Manages/monitors technical contract data requirement(s) list(s) for compliance to contract requirements and suspense's. Recommends and establishes new contract acquisition strategy to satisfy requirements. Provides guidance, research, problem-solving, implementing and monitoring required corrective and administrative action(s). Reviews evaluation criteria and source selection plans for best value contract acquisitions.

Serves as a liaison between the Chief and managers and other staff across the agency who are involved with inventory, space and collection management. Establishes and maintains effective working relationships and information networks with stakeholders impacted by organizational programs to gain a better understanding of their interests and to facilitate their participation and understanding. Communicates program policies and decisions to stakeholders. Exercises independent judgment and applies broad technical knowledge, providing guidance to CMD managers in interpreting rules and regulations pertaining to program areas. Plans and executes liaison activities for critical program changes related to budget or contract administration for CMD.

Plans and designs centralized and special mission-specific projects involving program issues containing complex elements under established and/or proposed program objectives for CMD.

Solves unusual problems in performing a variety of duties related to special projects involving administrative or program issues. Works closely with the CMD Chief to ensure that problems related to programs are resolved satisfactorily. Participates in meetings as appropriate to provide input and recommend solutions to issues that have arisen. Presents information and findings in various formats (articles, papers, studies, briefings and other media). Makes recommendations and coordinates resolutions and improvements.

Supervisory status

Promotion Potential

Job family (Series)
0301 Miscellaneous Administration And Program


Conditions of Employment
No additional requirements to those listed above.

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of inventory management and collections maintenance.**

Ability to plan and manage projects or programs.**

Ability to monitor contracts and evaluate contractor performance.**

Ability to provide administrative program management that support the goals and objectives of the organization.

Ability to work collaboratively with others.

Ability to communicate in writing.

Ability to provide liaison duties.

Ability to communicate effectively other than in writing.

Additional information
Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The certificate of disability must verify that the applicant has a severe disability and may be issued by a State Vocational Rehabilitation Office, a Disability Services or Career Services Office of the applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within three (3) years of the vacancy closing date and must be submitted with your application. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: .

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview.

The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview.

The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

To preview questions please click here .

Background checks and security clearance
Security clearance
Not Required

Drug test required

Required Documents

Required Documents
Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits .

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.