Executive Assistant/ Office Manager

CardFlight, Inc. - New York, NY

Full-time
We are looking for an experienced, upbeat, reliable and task-oriented individual to join our growing 35-person team and serve as our primary executive assistant and office manager. This person will report to the VP of Operations and will be responsible for performing high-level administrative duties to support our CEO, executive team, sales team, and the team as a whole. The ideal candidate is highly self-motivated, positive, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

What You’ll Do
  • Coordinate calendar and meeting schedule for CEO and executive team.
  • Act as a chief-of-staff for coordinating meetings, taking notes, decisions and communication among the management team
  • Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Handle confidential information and sensitive communications with poise
  • Prepare internal and external corporate documents for team members and industry partners
  • Plan company events, meetings, client dinners, and employee team building activities or special projects
  • Train, manage and supervise others who contribute towards clerical, janitorial or logistical needs of our office and team
  • Liaise with facility office vendors and service providers including cleaning, catering and security services
  • Coordinate with IT department on office equipment
  • Proactively seek out ways to take things off the plate of our management team
  • Develop & perform organizational procedures and systems for office personal, including filing, document organization, office & kitchen supply inventory
What You’ll Bring to the Table
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Able to organize and manage large amount of tasks, schedules and information
  • A positive, confident, upbeat and motivated personality
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Exceptional organizational, time management & prioritization skills
  • Superior interpersonal skills as well as verbal and written communication skills
  • Comfortable in both a leadership and team-player role
  • Able to perform all clerical duties, taking notes, maintaining files and confidential information, organize documents as needed
What We’d Love for You to Have
  • Proven experience as an Office Manager, Front Office Manager or Executive Assistant
  • Knowledge of office administrator responsibilities, systems & procedures
  • Strong computer skills, including a proficiency in Microsoft Word, Excel and PowerPoint