Executive Assistant/ Office Manager

CardFlight, Inc. - New York, NY

30+ days agoFull-time
We are looking for an experienced, upbeat, reliable and task-oriented individual to join our growing 35-person team and serve as our primary executive assistant and office manager. This person will report to the VP of Operations and will be responsible for performing high-level administrative duties to support our CEO, executive team, sales team, and the team as a whole. The ideal candidate is highly self-motivated, positive, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

What You’ll Do
Coordinate calendar and meeting schedule for CEO and executive team.
Act as a chief-of-staff for coordinating meetings, taking notes, decisions and communication among the management team
Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Handle confidential information and sensitive communications with poise
Prepare internal and external corporate documents for team members and industry partners
Plan company events, meetings, client dinners, and employee team building activities or special projects
Train, manage and supervise others who contribute towards clerical, janitorial or logistical needs of our office and team
Liaise with facility office vendors and service providers including cleaning, catering and security services
Coordinate with IT department on office equipment
Proactively seek out ways to take things off the plate of our management team
Develop & perform organizational procedures and systems for office personal, including filing, document organization, office & kitchen supply inventory
What You’ll Bring to the Table
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amount of tasks, schedules and information
A positive, confident, upbeat and motivated personality
Self-directed and able to work without supervision
Energetic and eager to tackle new projects and ideas
Exceptional organizational, time management & prioritization skills
Superior interpersonal skills as well as verbal and written communication skills
Comfortable in both a leadership and team-player role
Able to perform all clerical duties, taking notes, maintaining files and confidential information, organize documents as needed
What We’d Love for You to Have
Proven experience as an Office Manager, Front Office Manager or Executive Assistant
Knowledge of office administrator responsibilities, systems & procedures
Strong computer skills, including a proficiency in Microsoft Word, Excel and PowerPoint