Pay: $ 70,000 - $ 80,000
POSITION SUMMARY:
The Conferences & Events Planner for IMA’s Professional Learning & Career Advancement (PLCA) team works with the team responsible for the logistics, administration, and delivery of many of IMA’s in person and online events including the annual conference, student events, women’s leadership series, board meetings, and committee events.
The Conference and Events Planner is responsible for the planning, coordinating, and delivery of meetings and conferences ranging in size from 15 to 400+ people, and assisting on the complex, large annual conference.
Specific Responsibilities and Skills Include:
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Small to Mid-Size Meetings and Conferences: Manage and develop all logistical components including venue sourcing, contract negotiations, AV/Production, F&B and room set-ups, travel arrangements, exhibit hall set-up, registration and website, room blocks, offsite events, etc.
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Large Annual Conference: Assist director of conferences & events with logistics such as vendor selections, rooming list, offsite events, exhibitor and sponsor communications, speaker communications, print and signage order, and other tasks as requested
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Webinars and Virtual Workshops: Set-up webinars, speaker trainings, handle technical needs, comfortable moderating if needed
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Onsite/day-of management for in person events, virtual events, and webinars
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Strong knowledge of vendor and hotel contract selection and negotiations
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Provide ongoing financial and registration reports to management, develop budget/reforecasts for product area and handle invoicing review/initial approval.
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Collaboration with various departments in the development and delivery of meetings and conferences (branding, marketing, sponsorship, IT, governance)
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Possess extensive understanding of hospitality industry, how it operates, how it is organized and how to manage through the system efficiently and effectively
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Experience with various event delivery modes including in-person, hybrid, and virtual events
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Ability to cultivate strong relationships with key business partners and vendors
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Liaise with international staff on streamlining event branding and registration needs
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Keep up to date on industry trends
KNOWLEDGE, ABILITIES and OTHER REQUIREMENTS:
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3-5 years of relevant meeting and conference planning experience
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Judgment and problem-solving skills to resolve unanticipated problems
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Demonstrate calm under pressure at all times
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Strong project management, organizational skills, and attention to detail
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Excellent customer service, professional, and interpersonal skills
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Team player, but able to work independently with limited direct supervision
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Certified Meeting Professional (CMP) strongly preferred
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Association experience preferred
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Proficient in Microsoft Office software programs (Word, Excel, PowerPoint etc.)
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Working knowledge of Cvent, Zoom Webinar and Meetings, ON24 and/or other virtual event and meeting management applications strongly preferred
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Travel Required: 20% annual travel required for site visits and on-site conference management, weekend and holiday travel necessary at times
BENEFITS:
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At IMA, we offer a very competitive benefits package. Our benefits include access to:
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Medical and dental plans
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Health savings account
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401(k) with matching contribution
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Employer paid life insurance and disability
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Tuition reimbursement program and certification reimbursement
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Generous paid time off policy
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12 company paid holidays annually
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Access to learning modules
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Online counseling services and employee assistance program
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Charitable contributions matching program and employee referral program
About IMA® (Institute of Management Accountants)
IMA® is one of the largest and most respected associations focused exclusively on advancing the management accounting profession. Globally, IMA supports the profession through research, the CMA® (Certified Management Accountant) and CSCA® (Certified in Strategy and Competitive Analysis) programs, continuing education, networking, and advocacy of the highest ethical business practices. Twice named Professional Body of the Year by The Accountant/International Accounting Bulletin, IMA has a global network of about 140,000 members in 150 countries and more than 350 professional and student chapters. Headquartered in Montvale, N.J., USA, IMA provides localized services through its four global regions: The Americas, Asia/Pacific, Europe and Middle East/India. For more information about IMA, please visit www.imanet.org.
It is our goal to provide our employees with a dynamic, respectful work environment that fosters professional and personal growth and excellence. You will work with knowledgeable and talented staff across the globe while serving our mission of advancing the management accounting profession.
