The New York City Department of Environmental Protection’s (DEP) mission is to protect public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. We deliver 1.1 billion gallons of high quality drinking water per day to 8.3 million New York City residents and more than 1 million people in Upstate New York, and we collect and treat an average of 1.3 billion gallons of wastewater per day.
The Bureau of Environmental Compliance’s mission is the enforcement of environmental laws and regulations, which affect the health and safety of the public and environment. Specifically, the bureau enforces the City’s Asbestos regulations as well as the Air and Noise Codes. The Bureau is comprised of the Division of Air & Noise Policy, Permitting and Enforcement and the Asbestos Control Program. These divisions respond to; air and noise code complaints; inspect and track asbestos removal projects; and foster the goals of environmental protection.
The BEC seeks to hire a Clerical Associate for the Asbestos Control Program, located at our headquarters in Queens, NY. Under direction of a supervisor, the selected candidate will work as a Clerical Associate with the responsibility of performing clerical duties assigned by the supervisor.
The Clerical Associate will perform the following duties:
- Performs moderately difficult clerical work in relation to records, files and reports using alphabetical and numerical procedures and checking various records.
- Prepares documents, reports and evidence for case files (including but not limited to reports, sample results, affidavits, photographs, etc.) Compiles complete case files for DEP counsel and OATH. Prepares Second Offense Status packages and submits with case files. Assures notarized affidavits are completed and appropriately stamped.
- Maintains database of Title 15, Chapter 1 of the Rules of the City of New York notices of violation and updates CVP1 (OATH database). Updates, maintains, and generates hearing schedules for ACP inspectors and counsel. Hearings are scheduled in accordance with OATH rules and regulations. Notifies Respondents’ attorneys and inspectors in advance of changes in the hearing dates. Reviews each case file for complete and accurate documentation and informs issuing inspectors of missing information prior to schedule the hearing date. Prepares violation history reports and discovery request from the database for ACP staff and the public.
- Checks records for accuracy of information and input and edits information in computer systems to update records from inspector’s daily route sheet, inspection databases, ACP7 forms, and investigator files. Generates reports from each of these databases. Ensures daily phone coverage for main number.
- Review and process asbestos amendment form ACP8 and other documents from organizations and the public. Responsible for the intake, check ACP forms for completeness and generation of documents into the Asbestos and Reporting Tracking System (ARTS).
- Transcribes, types, and formats material for the Training and Certification Unit. Responsible for typing and formatting various letters, reports, charts, directives and forms including confidential correspondences on a regular basis. (Using Microsoft Word and Excel Spreadsheets).
- May supervise and instruct a small group engaged in the performance of data entry and retrieval operations.
Minimum Qual Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.
This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate on your resume or cover letter that you would like to be considered under the 55-a Program. This position is also open to non 55-a Program candidates serving in the permanent incumbent (civil service) title as indicated in the job posting notice under Civil Service Title. ”
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New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.