Event Coordinator

Cobb Galleria Centre - Atlanta, GA (30+ days ago)3.9


Events of every type and size find their ideal space at Cobb Galleria Centre. Our facility boasts a variety of venue options, including a 144,000-square-foot exhibit hall, 25,000-square-foot ballroom, a 3,600-square-foot special event space, 20 meeting rooms, and 4 executive board rooms. Our dramatic two-story rotunda entrance and ample registration/pre-function space will provide the perfect entry point for your guests. With a full service business center, in-house audio-visual specialists, wireless access, and plenty of parking, you can rest assured that your event will be perfectly executed down to the last detail.

Job Summary:

We are currently seeking an Event Coordinator. The Event Coordinator shall be responsible for planning, organizing and controlling events within the Cobb Galleria Centre as assigned and shall monitor the logistical interfacing of these events, to include but not limited to: preparing banquet event orders and event resumes, preparing scaled drawings of event areas, coordination of equipment distribution, event billing, monitoring events assigned and such other functions and duties as required by the Event Services Manager. Position reports to the Event Services Manager.

Typical Work Routine Includes But Not Limited To:

Work with clients to coordinate the successful execution of contracted events.

  • Review event details with sales upon assignment of events
  • Contact clients to make introductions and begin coordination of event details
  • Determine event requirements based on client information, and research on previously held client events
  • Communicate and verify client understanding and acknowledgement of company guidelines and policies
  • Recommend additional services, supplies, equipment, and logistical and operational enhancements
  • Participate in conference calls, site visits, client meetings, planning and pre- and post-event meetings with clients and staff
  • Function as liaison between clients and staff to facilitate service delivery
  • Provide on-site customer assistance to clients during all aspects of their event, to insure superior delivery of services.

Coordinate event details and specifications with internal staff, business partners, show managers, and other service providers.

  • Prepare detailed event outlines, food and beverage requirements, event resumes, room diagrams, floor plans, and other instructive documents with clear, concise and accurate event information
  • Communicate and coordinate event specifics with all applicable departments, staff, service contractors, and business partners
  • Maintain positive working relationships with internal staff to insure smooth delivery of event requirements
  • Monitor equipment distributions, including drapes, tables, chairs, staging, , etc.-to ensure accurate inventory levels for events and activities
  • Maintain detailed, organized files and records of assigned events and activities
  • Adhere to company standards for recording data and information utilizing company software, hardware, property management and information systems.

Qualified candidates will:

- Have open availability to work evenings and weekends

- Have a Bachelors degree in Hospitality, Event Planning or similar

- Have previous experience with executing both large and small events

The Cobb Galleria Centre offers an extensive benefit package.

Job Type: Full-time

Experience:

  • event planning: 1 year (Required)

Education:

  • Bachelor's (Required)

Location:

  • Atlanta, GA (Required)