Consultant to Support the Development of ACE Gender and Elections Topic Area BPPS/SD

United Nations Development Programme (UNDP) - Home Based (30+ days ago)4.3

The ACE Electoral Knowledge Network (ACE) is an online knowledge repository that provides comprehensive information and customised advice on electoral processes. The website contains in-depth articles, global statistics and data, an Encyclopaedia of Elections, information on electoral assistance, observation and professional development, region- and country-specific resources, daily electoral news, an election calendar, quizzes, expert networks and much, much more.

ACE was established in 1998 as the ACE (Administration and Cost of Elections) Project by IDEA, IFES and UNDESA. In 2006 the name was changed to the ACE Electoral Knowledge Network (with the letters ACE no longer standing for Administration and Cost of Elections). ACE is a collaborative effort between eight organizations: International IDEA, EISA, Elections Canada, the National Electoral Institute of Mexico (INE), IFES, The Carter Center, UN Electoral Assistance Division EAD, and UNDP.

UNDP and EAD, on behalf of the ACE Partner, will be developing the new Gender and Elections Encyclopaedia Topic as part of the overall efforts of partners to update and maintain the website with accurate and relevant information. ACE partners have already developed significant publications, case studies, and e-learnings regarding this topic. It is expected that the Gender and Election Expert developing the new Encyclopaedia Topic will include and build on these publications. Moreover, the Expert will follow Guidelines for developing and/or updating new areas ACE Encyclopaedia Topics. The Expert will report to UNDP and EAD/DPA, but she/he and will work closely with the ACE coordinator and ACE Partners.

Duties and Responsibilities


It is expected that the Gender and Elections Expert will:
Develop a draft outline for the topic area and a brief explanation of content for each section (based on the main publications[1] and topic area requirements)
Break down the content into topic area files, rework the content as necessary and codify each file according to agreed upon codification system
Develop overview, guiding principles and context for the topic
Upload and keyword all files to the ACE interface (following uploading and keywording instructions)
Develop references, bibliography and a list of contributors
Identify linkages with other topic areas files and make references and linkages as needed
Identify and upload related electoral materials and resources, such as publications, images, regulations, sample materials from EMBs, manuals and guidelines.
Identify and upload related case studies
Identify related consolidated replies

Expected outputs and deliverables:
Draft outline of new Gender and Elections Encyclopedia Topic for review and approval of ACE partners no later than 11 June 2018
First version of the Gender and Elections Encyclopedia Topic with all the above-mentioned features for review of comments of ACE partners by 10 July 2018
Final revised version of the Gender and Election Encyclopedia Topic by 4 September 2018
[1] Please note that ACE partners have developed a significant amount of knowledge already in this area. In this regard, the Consultant must consider the following publications: UNDP and UN Women, Inclusive Electoral Processes: A Guide for Electoral Management Bodies on Promoting Gender Equality and Women’s Participation. UNDP and UNWomen, Preventing Violence against Women in Elections: A programming Guide. UNDP and NDI, Empowering Women for Stronger Political Parties: A Guidebook to Promote Women's Political Participation. IFES and USAID, Gender Equality & Election Management Bodies: A Best Practices Guide. International IDEA, Gender Quotas Database. International IDEA, Interactive Overview of Combinations of Electoral Systems & Quota Types, just to mention some of them.


Functional Competencies:
Expertise in the area of gender and elections
Excellent writing skills
Excellent presentation and planning skills.

Core Competencies:
Strong analytical and communication capacities with ability to relate to people from different institutional and cultural contexts;
Good interpersonal and teamwork skills;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

Required Skills and Experience

Academic qualifications:
Bachelor’s degree in Gender Studies, Political Science, Sociology, Development, International Relations or any other related areas is required

Years of experience:
At least five years of experience in the area on electoral administration or electoral assistance required
Significant professional experience working on gender issues in elections required
Significant experience in writing and developing publications or other knowledge materials related to elections desirable
Experience working on online knowledge and learning tools and materials an asset desirable

Full fluency in English is required
Knowledge of other ACE language (Spanish, French, and Arabic) an advantage
Application Procedure

The application package containing the following (to be uploaded as one file):

Online application with brief description of why the Offer considers her/himself the most suitable for the assignment; and
Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references.
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.

Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.

The financial proposal shall specify a total lump sum amount, and payment terms around the specific and measurable deliverables of the TOR. Payments are based upon output, i.e. upon delivery of the services specified in the TOR, and deliverables accepted and certified by the technical manager.
The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee; cost of travel from the home base to the duty station and vice versa, where required; living allowances at the duty station; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
This consultancy is a home-based assignment, therefore, there is no envisaged travel cost to join duty station/repatriation travel.

In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.

Evaluation process

Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

Being responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.

Technical evaluation - Total 70% (700 points):
Criteria 1. At least five years of experience in the area on electoral administration or electoral assistance Weight = 20 %; Maximum Points: 200 ;
Criteria 2. Significant professional experience working on gender issues in elections Weight = 25 %; Maximum Points: 250;
Criteria 3. Significant experience in writing and developing publications or other knowledge materials related to elections Weight = 15%; Maximum Points: 150; and
Criteria 4. Experience working on online knowledge and learning tools and materials an asset Weight= 10% Maximum Points: 100.
Candidates obtaining a minimum of 70% (490 points) of the maximum obtainable points for the technical criteria (700 points) shall be considered for the financial evaluation.

Financial evaluation - Total 30% (300 points)

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Institutional arrangement

The consultant will perform her duties under the direct supervision of the Electoral Policy Specialist in G&P/BPPS and in close consultation with the Inclusive Political Process Team Leader and the UNDP’s Disability Focal Point in the Rule of Law and Human Rights Team.

The Consultant will be responsible for providing her/his own laptop.

Payment modality

Payments are based upon output, i.e. upon delivery of the services specified above and deliverables accepted and upon certification of satisfactory completion by the manager.

The work week will be based on 35 hours, i.e. on a 7 hour working day, with core hours being between 9h00 and 18h00 daily.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.