Our busy office is interested in hiring an experienced and reliable File/Records clerk candidates who can assist with general office duties, including answering phones, copying and scanning documents, filing, responding to emails and performing additional administrative duties as required.
Responsibilities and Duties
Maintain files and records so they remain updated and easily accessible
Answer the phone to take messages or redirect calls to appropriate colleagues
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
Utilize office appliances such as photocopiers, printers etc. and computers for word processing and spreadsheet creation
Make travel arrangements for office personnel
Undertake basic bookkeeping tasks and issue invoices, checks etc
Complete work schedules, manage calendars and arrange appointments
Process and prepare documents, such as business or government forms and expense reports
Prepare computerized correspondence, bills, checks, statements, receipts and other relevant documents.
Maintain inventory of office supplies and inform purchase staff regarding items for purchase and receive supplies, cabinets or bins and stock shelves.
Helping organize and maintain office common areas such as reception, garden, parking etc